Bid Writer - Full Time

International SOS; Philadelphia (Philadelphia County); Remote; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

International SOS is seeking a skilled Bid Writer to lead the development and submission of high-quality proposals, collaborating with Sales, Operations, Finance and Legal. The role emphasizes compelling content, rigorous document control, and proactive risk assessment to win RFPs and grow opportunities across the Americas.

Remote, US-based with EST alignment preferred. The position requires 2+ years of bid writing experience, strong Microsoft Office skills, and familiarity with AI-assisted

Qualifikationen

• Minimum 2 years bid writing and proposal development experience.
• Practical experience using bid management and proposal automation tools.
• Experience leveraging AI-enabled tools to improve proposal development while maintaining compliance, accuracy, and human oversight.
• Experience supporting end-to-end proposal development activities, including planning, content development, reviews, submission, and lessons learned.
• Bachelor's degree preferred in Communications, English, Journalism or related field.
• APMP Foundation Certification preferred (or equivalent).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with proposal management, content management, and AI-assisted writing tools used in proposal development environments.

Aufgaben

• Lead the development, coordination, writing, and submission of high-quality responses to RFPs, RFQs, tenders, and other business opportunities.
• Collaborate with Sales, Operations, Finance, Legal, and other subject matter experts to gather information and develop compelling proposal content.
• Produce clear, persuasive, and customer-focused responses that communicate International SOS’ value proposition and differentiators.
• Manage proposal document control, review cycles, approvals, and version control through to final submission.
• Coordinate bid reviews and incorporate stakeholder feedback to improve proposal quality and competitiveness.
• Support bid qualification (bid/no-bid) activities and identify potential risks to successful submission.
• Maintain proposal content, templates, and knowledge repositories, while contributing to ongoing process improvements and bid best practices.
• Support the Regional Bid Management Director on strategic projects and initiatives that enhance the effectiveness and capacity of the Bid Management function.

Kenntnisse

Bid writing

Proposal development

Content creation

Editing/proofreading

Stakeholder collaboration

Project coordination

Ausbildung

Bachelor's degree or related

APMP Foundation Certification

Tools

Microsoft Office Suite

Bid management tools

CRM / content management

Jobbeschreibung

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

International SOS has experienced a consistent year-over-year increase in RFP and tender opportunities over the past three years, resulting in significantly higher volumes and increased demands on the Bid Management function. To maintain responsiveness to clients, preserve proposal quality, and capitalize on growth opportunities, International SOS is investing in the expansion of its bid team by recruiting an additional Bid Writer.This role is critical to ensuring International SOS has the capacity to effectively manage growing RFP activity while continuing to deliver high-quality, customer-focused proposals that support business growth and market expansion.

Lead the development, coordination, writing, and submission of high-quality responses to RFPs, RFQs, tenders, and other business opportunities.Collaborate with Sales, Operations, Finance, Legal, and other subject matter experts to gather information and develop compelling proposal content.Produce clear, persuasive, and customer-focused responses that effectively communicate International SOS’ value proposition and differentiators.Manage proposal document control, review cycles, approvals, and version control through to final submission.Coordinate bid reviews and incorporate stakeholder feedback to improve proposal quality and competitiveness.Support bid qualification (bid/no-bid) activities and identify potential risks to successful submission.Maintain proposal content, templates, and knowledge repositories, while contributing to ongoing process improvements and bid best practices.Support the Regional Bid Management Director on strategic projects and initiatives that enhance the effectiveness and capacity of the Bid Management function.Excellent written communication, technical writing, editing, and proofreading skills, with the ability to develop clear, persuasive, and client-focused proposal content.Strong commercial and business acumen, with the ability to understand client requirements and articulate value propositions and solution benefits effectively.Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint; Knowledge of proposal governance, document management, version control, and quality assurance best practices.Strong organizational and project coordination skills, with the ability to manage multiple concurrent opportunities and competing deadlines.High level of accuracy and attention to detail in reviewing and preparing client-facing documents.

Required Work Experience

• Minimum 2 years of bid writing and proposal development experience, with a proven track record of producing high-quality, compliant, and competitive proposals.
• Practical experience using bid management and proposal automation tools, CRM platforms, and content management systems.
• Demonstrated experience leveraging AI-enabled tools to improve proposal development, content creation, and efficiency while maintaining compliance, accuracy, and human oversight.
• Experience supporting end-to-end proposal development activities, including planning, content development, reviews, submission, and lessons learned.
• Bachelor's degree preferred, in fields such as Communication, English, Journalism or related field.
• APMP Foundation Certification preferred (or equivalent proposal management certification).
• Strong proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Familiarity with proposal management, content management, and AI-assisted writing tools used in proposal development environments.

Required Languages

English to a high written and verbal levelAbility to speak another language relevant to location and client base will be an advantage - FrenchRemote in United States, Eastern time zone preferred #Americas

Required Travel

• ~ Light travel as required by the business

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. 13,000 experts | 1,200+ locations | 90 countries | 110+ languages