Bid/Proposal Specialist

Edify Technologies; United States; Remote; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as a Bid and Proposal Specialist, where you will play a crucial role in managing bid submissions for U.S. government contracts. This position requires a proactive individual with strong analytical and communication skills to navigate complex bid portals and collaborate with global teams. You'll be responsible for crafting compelling proposals while maintaining an organized bid pipeline. If you thrive under pressure and have a passion for delivering high-quality work, this role offers an exciting opportunity to make a significant impact in the field of government contracting.

Qualifications

• 3+ years managing State and Federal bid portals and procurement processes.
• Exceptional writing skills to convey complex ideas clearly.

Responsibilities

• Manage State and Federal bid portals, ensuring timely submissions.
• Develop bid responses, ensuring clarity and compliance with RFPs.

Skills

Bid Management

Proposal Writing

Analytical Skills

Communication Skills

Organization

Data Visualization

Tools

MS Office Suite

SharePoint

MS Teams

OneDrive

Job description

We are seeking a Bid and Proposal Specialist to join our India-based team, supporting the bid management process for U.S. State and Federal government contracts. The ideal candidate will have at least 3 years of experience handling U.S. bid portals, with expertise in portal navigation, identifying opportunities, qualifying, tracking, and proposal submissions. As part of the India operations of a U.S.-headquartered company, you will collaborate with cross-functional global teams to ensure timely, accurate, and competitive bid submissions. This role requires strong analytical, organizational, and communication skills to manage bid opportunities efficiently.

Responsibilities:

• Manage and navigate various State and Federal bid portals, including registration, identification of opportunities, tracking, and submissionprocesses.
• Maintain an organized bid pipeline, prioritizing opportunities based on deadlines and business goals.
• Review and analyze RFPs, RFQs, and other solicitation documentsto determine bid eligibility and strategic fit.
• Consolidate and track bid opportunitiesbased on due dates and priority levels.
• Quickly understand the complexities of proposals and procurement requirementsto make informed bid/no-bid decisions.
• Develop and format bid responses, ensuring clarity, compliance, and alignment with RFP requirements.
• Create compelling written content, including executive summaries, responses, and supporting documentation.
• Utilize MS Office tools (Excel, Word, PowerPoint), SharePoint, MS Teams, and OneDrivefor document management and collaboration.
• Translate complex data into visual formats such as charts, graphs, and infographicsto enhance proposal presentations.
• Ensure accuracy and consistencyin all written materials by proofreading for grammar, sentence structure, and formatting.
• Present bid pipeline and opportunity tracking in a dashboard formatfor leadership visibility.
• Work collaboratively with internal teams to gather necessary information and meet tight deadlines.
• Support post-submission activities, including follow-ups, compliance checks, and audit documentation.
• Exhibit strong teamwork, adaptability, and a proactive approachto bid and proposal management.

Qualifications:

• Minimum 3 years of experiencehandling State and Federal bid portalsand procurement processes.
• Strong understanding of government contracting, bid documentation, and submission requirements.
• Exceptional writing and editing skills, with the ability to convey complex ideas clearly and concisely.
• Ability to interpret RFP requirementsand craft responses that align with evaluation criteria.
• Proficiency in MS Office Suite, SharePoint, OneDrive, and collaboration toolslike MS Teams.
• Experience in data visualization, translating proposal content into charts, graphs, and visuals.
• Highly organized, deadline-driven, and detail-oriented, with the ability to manage multiple bids simultaneously.
• Strong verbal and written communication skills, with the ability to collaborate across teams.
• Positive, proactive attitudewith a commitment to delivering high-quality work under tight deadlines.
• Flexibility to work overlapping hours with U.S. teams as needed.