Global Tender Manager

Ahlstrom; Windsor Locks (CT); On-site; EUR 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a dynamic Tender Manager to join their Medical Business Unit. In this pivotal role, you'll manage the end-to-end tendering process, ensuring compliance and strategic alignment while working cross-functionally with key departments. Your expertise will be crucial in securing large-scale contracts through public and private tenders worldwide. This innovative firm values accountability and growth, offering a supportive environment for personal and professional development. If you're a strategic thinker with strong negotiation skills looking to make a significant impact, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in tender management or contracts administration.
• Strong knowledge of tendering processes and public procurement laws.

Responsibilities

• Lead the preparation and submission of tenders for international contracts.
• Negotiate contract terms to ensure compliance and profitability.
• Develop and maintain tender-related KPIs and reports.

Skills

Tender Management

Contract Negotiation

Project Management

Analytical Skills

Communication Skills

Interpersonal Skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Law

Bachelor’s degree in Contract Management

Tools

Contract Management Software

Microsoft Office Suite

Job description

Requisition ID 4911 - Posted - Filtration and Life Sciences - Medical BU - Sales Medical - Windsor Locks - Posting Country (1)

You have a choice of where you want to work! We invite you along on our journey to Purify and Protect, with Every Fiber, for a Sustainable World. We aim to attract, retain, and energize passionate people, like you, by investing in your professional development and providing opportunities for personal growth.
Do your values align with ours? Accountability, Growth mindset, One team, Care and a fair and inclusive work environment for everyone, everywhere! We strive to meet the highest standards of corporate citizenship by protecting the health and safety of our team, safeguarding the environment, and creating a long-lasting, positive impact on the communities where we do business. Are you with us?!?

Position title

Business Unit and Division

Medical BU; Filtration and Life Sciences division

Country

United States

Location

Windsor Locks

The Role

Based in the US, and reporting to the Head of Global Commercial Sales, Medical Business Unit, the Tender Manager is responsible for providing best in class service and support to the global commercial organization through procedure process excellence.

The Tender Manager will be responsible for managing the end-to-end tendering and contract process, from proposal development to contract execution, for international bids across multiple regions. This role ensures that the organization’s global tender submissions are compliant, competitive, and aligned with strategic business objectives. The Tender Manager role will directly support the Commercial Medical Business Unit but will work cross-functionally with regulatory, legal, finance, and other key departments to ensure accurate, timely, and commercially viable tender responses. The role is critical for supporting business growth by securing large-scale contracts through public and private tenders worldwide.

Key Responsibilities:

• Lead the preparation and submission of tenders, proposals, and bids for international contracts.
• Ensure all tender documents are completed accurately, submitted on time, and adhere to both client requirements and internal standards.
• Collaborate with global and regional teams to gather relevant information and data for tender submissions.
• Track and manage tender pipelines, ensuring visibility into upcoming opportunities and submission deadlines.

Contract Negotiation & Management:

• Negotiate terms and conditions of contracts to ensure compliance with legal, regulatory, and organizational guidelines.
• Collaborate with regulatory, legal, finance, and risk management teams to ensure all contracts minimize risk and maximize profitability.
• Oversee the full lifecycle of contracts, from initial negotiation to contract closeout, including amendments, extensions, and renewals.

Cross-functional Collaboration:

• Work closely with regulatory, legal, finance, and product teams to align tender submissions with overall business strategies and capabilities.
• Coordinate with global and regional sales teams to support business development and ensure alignment of tenders with market needs.
• Provide leadership and support to ensure the continuous improvement of tender processes and outcomes.

Compliance and Risk Management:

• Ensure all tenders comply with local regulations, corporate policies, and industry standards.
• Assess and mitigate risks related to contract execution, delivery terms, and client expectations.
• Monitor regulatory changes that may impact tender submissions and contractual obligations.

Reporting & Analysis:

• Develop and maintain tender-related KPIs to track success rates, win/loss ratios, and performance against targets.
• Provide regular reports and insights to senior management on tender activities, market trends, and competitive positioning.
• Lead post-tender reviews to analyze success factors, identify areas for improvement, and implement best practices.

Database Development & Maintenance:

• Develop and implement a centralized database or tracking system to monitor global tenders.
• Ensure the database captures critical information such as deadlines, submission statuses, product lines involved, contract values, competition insights, and tender outcomes (won/lost).
• Provide training to relevant team members on using the tender database and associated processes.

Key Qualifications:

Bachelor’s degree in Business Administration, Law, Contract Management, or a related field. 5+ years of experience in tender management, contracts administration, or a similar role, preferably within a global or multinational environment. Strong knowledge of tendering processes, public procurement laws, and contract management principles. Excellent negotiation, communication, and interpersonal skills. Ability to work in a fast-paced, deadline-driven environment with attention to detail. Proven experience working with cross-functional teams and managing complex projects. Strong analytical skills with the ability to interpret financial and legal data. Proficiency in contract management software and Microsoft Office Suite. Experience in the medical, pharmaceutical, or healthcare sectors is a plus.

• Strategic thinker with the ability to align tender processes with overall business objectives.
• Strong leadership and project management skills.
• Problem-solving ability with a proactive approach to identifying and mitigating risks.
• Cultural awareness and experience working with teams across various regions.

Ahlstrom is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which we are firmly bound. Ahlstrom will not engage in discrimination against, or harassment of, any person employed or seeking employment with our company based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

About Us. Ahlstrom is a global leader in combining fibers into sustainable specialty materials. Our purpose is to Purify and Protect, with Every Fiber, for a Sustainable World. Our vision is to be the Preferred Sustainable Specialty Materials Company for all our stakeholders. Our three divisions, Filtration and Life Sciences, Food and Consumer Packaging, and Protective Materials, address global trends with safe and sustainable solutions. Our net sales in 2023 amounted to EUR 3.0 billion and we employ some 7,000 people.