Bid Proposal Coordinator

Prosegur; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Prosegur in Atlanta seeks a Bid Proposal Coordinator– Security Services to orchestrate RFP/RFI responses and client materials. You will translate security concepts and staffing models into compelling, compliant proposals while maintaining collateral and proposal resources.

The role requires strong project management, attention to detail, and sharp written and verbal communication across multiple departments and locations. This is a full-time, on-site role.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• 2+ years in sales enablement, proposal coordination, or related roles; 3–5 years preferred.
• Experience coordinating RFPs/RFIs or deadline-driven submissions preferred.
• Proficiency with Word, Excel, PowerPoint; familiarity with SharePoint/Teams.
• Experience using AI tools to support content and productivity.
• Understanding of security services or related field is a plus.

Responsibilities

• Coordinate RFPs, RFIs, client questionnaires, presentations, and other deliverables from receipt to submission.
• Review documents to identify requirements, deadlines, criteria, and needed internal resources.
• Collaborate with stakeholders to capture staffing plans, patrol frequencies, and hardware specs.
• Coordinate with Sales, Operations, Finance, HR, Legal, Compliance, Marketing, and leadership for information.
• Gather client requirements related to certifications, licenses, insurance, training, staffing, and contracts.
• Document staffing deployment plans, officer requirements, patrol frequencies, supervision models, and tech solutions.
• Work with Finance and Operations to coordinate pricing inputs, wage structures, overtime, equipment costs.
• Translate operational and security information into client-focused proposal content.
• Coordinate proofreading, formatting, layout, production, and electronic submission while maintaining branding.
• Maintain digital libraries of sales and proposal assets.
• Track procurement portals and client communications for opportunities and updates.
• Identify opportunities to improve proposal workflows and content.
• Communicate with internal stakeholders across functions and locations to keep deadlines.
• Support special projects and other commercial initiatives as assigned.

Skills

Project management

Attention to detail

Written communication

Verbal communication

Cross-functional collaboration

Proofreading

CRM familiarity

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Adobe Acrobat

SharePoint

Teams

CRM platforms

AI tools

Job description

The Bid Proposal Coordinator– Security Services supports the commercial organization by coordinating the tools, content, processes, and resources required to effectively assembly of responses to Requests for Proposals (RFPs) and Requests for Information (RFIs).

This role is responsible for translating technical security concepts, staffing models, and specialized guard training programs into clear, compelling, and compliant proposals while also maintaining sales collateral, proposal resources, commercial documentation, and sales materials. The role requires strong project management, attention to detail, written communication, and the ability to manage multiple priorities and deadlines simultaneously.

Responsibilities:

• Coordinate the development and submission of RFPs, RFIs, client questionnaires, presentations, and other sales-related deliverables from initial receipt through final submission.
• Review solicitation and client documents to identify requirements, deadlines, evaluation criteria, submission instructions, potential risks, and required internal resources.
• Collaborate with internal stakeholders to capture accurate staffing deployment plans, site patrol frequencies, and hardware specifications for bid proposals.
• Coordinate with Sales, Operations, Finance, Human Resources, Legal, Compliance, Marketing, and leadership to gather accurate technical, operational, financial, and corporate information.
• Gather and organize client requirements related to officer certifications, security clearances, licensing, insurance coverage, training, staffing, and other contractual requirements.
• Work with Operations and Sales to document staffing deployment plans, security officer requirements, patrol frequencies, supervision models, technology solutions, and other elements of proposed security programs.
• Partner with Finance and Operations to coordinate pricing inputs, including wage structures, prevailing wage requirements, overtime assumptions, equipment costs, and other relevant pricing components.
• Translate operational, technical, and security-related information into clear, professional, client-focused proposal content.
• Coordinate proofreading, formatting, graphic layout, production, and electronic submission of proposals and other commercial documents while maintaining corporate branding standards.
• Maintain organized digital libraries of sales and proposal materials, including company information, officer resumes, licenses, certifications, health and safety statistics, case studies, past performance information, standard proposal content, presentations, and other reusable sales assets.
• Track procurement portals, bid boards, client communications, and other sources for relevant opportunities and submission updates.
• Identify opportunities to improve proposal workflows, sales content, templates, document management, and other sales enablement processes.
• Communicate effectively with internal stakeholders across multiple functions and geographic locations to ensure deliverables remain on schedule.
• Support special projects and other commercial initiatives as assigned.

Qualifications:

• Strong organizational and project management skills with the ability to manage multiple projects and competing deadlines.
• Excellent attention to detail and commitment to producing accurate, high-quality work.
• Strong written, verbal, and interpersonal communication skills.
• Ability to communicate effectively with all levels of the organization and collaborate cross-functionally across multiple departments and geographic locations.
• Strong proofreading, editing, formatting, and document-management skills.
• Ability to interpret detailed client requirements and translate operational and technical information into clear, compelling business communications.
• Demonstrated ability to work independently while coordinating effectively with a broad range of internal stakeholders.
• Strong problem-solving skills and ability to identify potential gaps, risks, or missing information before deadlines.
• High level of professionalism, discretion, responsiveness, and accountability.

Requirements:

• Bachelor's degree preferred, or equivalent relevant experience.
• Minimum of 2 years of relevant experience in sales enablement, proposal coordination, sales operations, marketing coordination, business development support, or a related role; 3–5 years preferred.
• Experience coordinating RFPs, RFIs, proposals, or other deadline-driven client submissions preferred.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and SharePoint.
• Proficiency with Adobe Acrobat and experience working with document production and electronic submission platforms.
• Experience utilizing AI tools to support research, content development, document review, productivity, and sales enablement activities.
• Experience with CRM and sales enablement platforms preferred.
• Understanding of physical security operations, access control, video surveillance, security technology, and private security licensing or regulatory requirements is a plus.

Prosegur is an equal opportunity employer and values diversity and inclusion at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, the status of being transgender, sexual orientation, age, marital status, veteran status, or disability status.