Bid Manager

Inventive AI; California; On-site; USD 90,000 - 130,000; Full time

Job summary

Inventive AI is seeking a bid manager to own the end-to-end process for RFPs, RFIs, DDQs, and security questionnaires. You will coordinate experts across the company, decide which bids to pursue, and ship compliant, persuasive responses on tight deadlines.

The ideal candidate blends project management, writing, and strategic thinking, with a track record of delivering multiple complex bids and a strong interest in AI-enabled proposal processes.

Qualifications

• 4–8 years managing bids, proposals or RFP responses for B2B SaaS or tech products.
• Track record delivering multiple complex bids on time with strong win potential.
• Excellent written English; ability to craft concise, persuasive, compliant responses.
• Strong PM and stakeholder skills; influence busy experts without formal authority.
• Familiarity with enterprise security, compliance and procurement questions.

Responsibilities

• Own the bid process end to end from intake to submission and deadlines.
• Lead bid/no-bid decisions and qualify opportunities with Sales.
• Define win themes, differentiators and pricing positioning for each bid.
• Coordinate input from Product, Engineering, Security, Legal and Finance.
• Write and edit AI-drafted and SME answers into a single voice.
• Manage content library, retire stale content, and set review cycles.
• Build compliance matrices and run final reviews before submission.
• Run win/loss debriefs and feed lessons into future responses.
• Provide hands-on proposal expertise to Sales and Marketing.

Skills

Bid management

Proposal writing

Stakeholder mgmt

RFP responses

Written English

Project management

AI familiarity

Tools

RFP software

APMP Foundation/Practitioner

Job description

About Inventive AI

Inventive AI helps teams win more RFPs in less time. Our platform uses AI agents to draft responses to RFPs, RFIs, DDQs and security questionnaires, grounded in each customer's own approved content.

We also give proposal teams AI-driven content governance, so the answers that go out are accurate, current and on-message. Sales, presales and proposal teams use Inventive to respond faster without trading away quality.

About the role

We sell to buyers who run formal evaluations, so we answer a lot of RFPs ourselves. You will run that process: deciding which bids to chase, coordinating experts across the company, and shipping winning responses on deadline.

You will do it inside Inventive AI. That makes you our most demanding user, and your feedback goes straight to the product team. The ideal candidate is part project manager, part writer and part strategist.

What you'll do

• Own the bid process end to end. Run every RFP, RFI, DDQ and security questionnaire from intake to submission, and hit every deadline.
• Lead bid/no-bid decisions. Qualify opportunities with Sales against fit, win probability and effort, and recommend where we should compete.
• Build the win strategy. Work with account executives to define win themes, differentiators and pricing positioning for each bid.
• Coordinate subject-matter experts. Pull timely, accurate input from Product, Engineering, Security, Legal and Finance without burning them out.
• Write and edit. Turn AI-drafted and SME answers into clear, persuasive, compliant responses in one consistent voice.
• Run our content library. Keep approved answers current in Inventive AI, retire stale content, and set review cycles with content owners.
• Manage compliance and quality. Build compliance matrices, check every requirement is met, and run final reviews before submission.
• Learn from every outcome. Run win/loss debriefs, track bid metrics, and feed the lessons into the next response.
• Be the voice of the proposal team. Share hands-on product feedback with Product and support Sales and Marketing with real-world proposal expertise.

What you'll bring

• 4-8 years managing bids, proposals or RFP responses, ideally for B2B SaaS or technology products.
• A track record of running several complex bids at once and delivering on time.
• Excellent written English: you can make a technical answer clear, concise and persuasive.
• Strong project management and stakeholder skills; you can get busy experts to deliver without formal authority.
• Comfort with enterprise buyer requirements, including security, compliance and procurement questions.
• Sharp attention to detail and a habit of checking every requirement before submission.
• Curiosity about AI and a willingness to change how bids get done.

Nice to have

• APMP Foundation or Practitioner certification.
• Hands-on experience with RFP software (Inventive AI, Loopio, Responsive or similar).
• Familiarity with security questionnaires and frameworks such as SOC 2, ISO 27001 and GDPR.
• Experience with public-sector or regulated-industry tenders.
• Startup experience, where you built a process rather than inherited one.

Why join us

• Shape how a fast-growing AI company competes for its biggest deals.
• Use cutting-edge AI every day, and directly influence the product you use.
• Work closely with founders and senior leaders across Sales, Product and Engineering.
• [Compensation range, equity and benefits]