Proposal Manager

Synthesia; United States; Remote; USD 90,000 - 120,000; Full time

Job summary

Synthesia, a leading AI video platform, seeks a Proposal Manager to own end-to-end proposal, RFP, and RFI processes for strategic and enterprise opportunities. You will collaborate with Account Executives and cross-functional teams to deliver clear, compelling customer-focused documentation.

Ideal candidates thrive in fast-paced scale-ups and want to grow within a software company, engaging in business-level and technical conversations across customer organizations.

Qualifications

• 2+ years of relevant experience in a sales, sales operations, or commercial role.

Responsibilities

• Proposal RFP/RFI ownership and end-to-end submissions.
• Partner with Strategic and Enterprise Account Executives to deliver high-quality proposals, RFPs, RFIs, and sales documentation.
• Coordinate inputs from cross-functional stakeholders to ensure timely and accurate submissions.
• Handle security questionnaires and due diligence requests with Infosec and Legal where needed.
• Manage vendor registration and procurement portal submissions (e.g. Ariba, Coupa, Jaggaer).
• Build relationships with Finance, Legal, RevOps, Infosec, Services, and Sales to support deal execution.

Job description

Synthesia is the world’s leading AI video platform for business, used by over 90% of the Fortune 100. Founded in 2017, the company is headquartered in London, with offices and teams across Europe and the US. As AI continues to shape the way we live and work, Synthesia develops products to enhance visual communication and enterprise skill development, helping people work better and stay at the center of successful organizations.Following our recent Series E funding round, where we raised $200 million, our valuation stands at $4 billion. Our total funding exceeds $530 million from premier investors including Accel, NVentures (Nvidia's VC arm), Kleiner Perkins, GV, and Evantic Capital, alongside the founders and operators of Stripe, Datadog, Miro, and Webflow.

About the role

We're looking for a Proposal Manager to act as an extension of our Sales team, supporting our highest-value Strategic and Enterprise opportunities. This role sits at the heart of deal execution, owning the end-to-end proposal, RFP, and RFI process while partnering closely with Account Executives and cross-functional teams.You'll engage confidently in both business-level and technical conversations across multiple levels of customer organisations, delivering clear, compelling, and accurate customer-facing documentation. This is an ideal role for someone who thrives in fast-paced environments and wants to grow their career within a scaling software company.

What You'll Do

• Proposal RFP/RFI Ownership
• Partner closely with Strategic and Enterprise Account Executives to deliver high-quality proposals, RFPs, RFIs, and supporting sales documentation.
• Own and coordinate the full end-to-end RFP and RFI process, gathering inputs from cross-functional stakeholders and ensuring timely, accurate, and compelling submissions.
• Handle security questionnaires and due diligence requests from enterprise and top-tier customers, coordinating specialist input from Infosec and Legal where needed.
• Manage vendor registration and procurement portal submissions (e.g. Ariba, Coupa, Jaggaer) as required by customer procurement processes.
• Build strong working relationships with Finance, Legal, RevOps, Infosec, Services, and Sales to support deal execution.
• Liaise with suppliers and third-party partners as needed to support commercial and RFP/RFI requirements.
• Attend internal sales meetings and stay up to date on changes to product, pricing, and internal processes.
• Identify, propose, and contribute to process improvement initiatives, particularly across RFP/RFI workflows and knowledge management.
• Adapt as the Sales Operations function evolves, embracing tools and technology to drive efficiency and scalability.

Process Improvement

ScaleUse Salesforce, Slack and other internal systems to create and manage cases, proposals, and RFP/RFI documentation. Identify, propose, and contribute to process improvement initiatives, particularly across RFP/RFI workflows and knowledge management.Adapt as the Sales Operations function evolves, embracing tools and technology to drive efficiency and scalability.

What We're Looking For

• Required 2+ years of relevant experience in a sales, sales operations, or commercial role.
• Experience working in B2B and underst