RFP Manager

NAVEX; Portland (OR); Hybrid; USD 86,000 - 105,000; Full time

Job summary

NAVEX is seeking an experienced RFP Manager in a hybrid role based in the United States. You will lead end-to-end RFPs, security questionnaires, and information requests, coordinating across Sales, Product, Legal, Security, and Compliance to win more business.

You will leverage AI and automation to improve submission quality and speed. Bring 5+ years in proposal management, strong cross-functional influence, and a data-driven mindset to optimize processes and content reuse while maintaining

Qualifications

• 5+ years in proposal management or related field.
• Experience managing cross-functional projects with deadlines.
• Experience with AI tools to improve processes.
• Experience with RFx platforms such as RFPIO, Loopio, or Qvidian.
• Ability to leverage data to drive decisions.

Responsibilities

• Lead end-to-end management of RFPs, security questionnaires, and customer information requests.
• Develop response strategies, project plans, timelines, and stakeholder engagement plans.
• Coordinate cross-functional contributors including Sales, Product, Legal, Security, and Customer Success.
• Leverage AI-enabled proposal technologies to reduce manual effort and accelerate development.
• Identify opportunities to automate tasks, streamline workflows, and eliminate non-value-added activities.
• Evaluate and optimize AI and proposal management solutions to improve productivity.
• Maintain and improve the proposal content library for accuracy and reusability.
• Track proposal performance metrics and drive improvements.

Skills

RFP management

Cross-functional collaboration

AI and automation

Proposal content creation

Data-driven decision making

Stakeholder management

Exceptional written communication

Tools

RFPIO

Loopio

Qvidian

ChatGPT

Copilot

Job description

At NAVEX, we’re transforming the world—making it safer, more ethical, and ensuring every voice is heard. That’s real impact.

Our high-performance culture is driven by our values. We move with speed, passion and purpose — as one team. We are bold in our ideas, accountable in our actions, and committed to doing the right things right.

The RFP Manager leads the development and delivery of strategic customer responses across NAVEX's global business. Working cross-functionally with Sales, Product, Solutions Engineering, Legal, Security, and Compliance teams, you will drive the successful completion of complex RFPs, RFIs, and security questionnaires while improving how work gets done through AI, automation, and scalable processes. This role requires a strong project leader who can influence without authority, navigate competing priorities, and deliver high-quality submissions that support revenue growth and strengthen NAVEX's competitive position.

You’ll thrive in this hybrid role surrounded by an engaged, collaborative team deeply committed to your success. Join us and help shape what’s next!

What you’ll get:

• Meaningful Purpose. Your work helps organizations operate with integrity and protect their people—at a scale few companies can match.
• High-Performance Environment. We move with urgency, set ambitious goals, and expect excellence. You’ll be trusted with real ownership and supported to do the best work of your career.
• Candid, Supportive Culture. We communicate openly, challenge ideas—not people—and value teammates who embrace bold thinking and continuous improvement.
• Growth That Matters. You can count on authentic feedback, strong accountability, and leaders invested in your success so you can achieve real growth.
• Rewards for Results. We provide clear, competitive compensation designed to recognize measurable outcomes and real impact.

What you’ll do:

• Lead end-to-end management of assigned RFPs, security questionnaires, and customer information requests from intake through submission
• Develop response strategies, project plans, timelines, and stakeholder engagement plans to ensure high-quality and compliant submissions
• Coordinate cross-functional contributors including Sales, Solutions Engineering, Product, Legal, Security, Compliance, and Customer Success
• Leverage AI-enabled proposal technologies and automation tools to reduce manual effort, accelerate response development, and improve response quality
• Continuously identify opportunities to automate repetitive tasks, streamline workflows, and eliminate non-value-added activities
• Evaluate, implement, and optimize emerging AI and proposal management solutions to improve team productivity and scalability
• Own and continuously improve the proposal content library, ensuring content is accurate, reusable, searchable, and aligned with current product capabilities and messaging
• Partner with Product Marketing, Product Management, and Solutions Engineering to maintain high-value response content and competitive positioning
• Develop processes that maximize content reuse and minimize unnecessary SME engagement
• Track and analyze proposal performance metrics including win rates, turnaround times, content utilization, SME effort, and response quality
• Use data and AI-driven insights to recommend improvements that increase efficiency and improve proposal outcomes
• Establish and monitor service-level agreements (SLAs) for proposal development and cross-functional stakeholder support
• Ensure all submissions meet customer requirements, compliance standards, and company quality expectations
• Identify risks, gaps, and resource constraints early and proactively drive resolution

What you’ll bring:

• 5+ years of experience in proposal management, RFP, sales operations, revenue operations, project management, or a related field
• Experience managing complex, cross-functional projects with multiple stakeholders and competing deadlines
• Demonstrated experience leveraging AI tools and automation technologies to improve business processes and reduce manual work
• Experience with proposal management platforms such as Responsive (RFPIO), Loopio, Qvidian, or similar solutions
• Experience utilizing generative AI tools (ChatGPT, Copilot, Gemini, Claude, or similar) to accelerate content creation, summarization, knowledge management, and workflow efficiency
• Strong process improvement mindset with the ability to identify inefficiencies and implement scalable solutions
• Experience using data and metrics to drive operational decisions and continuous improvement initiatives
• Ability to balance attention to detail with a focus on overall process effectiveness and business outcomes
• Exceptional written and verbal communication skills
• Proven ability to build strong partnerships and credibility to influence and drive action across cross-functional teams without direct authority
• Culture Agility. Comfort working in a fast-paced, candid environment that values innovation, healthy debate, and follow-through
• AI Readiness. Curiosity and willingness to use AI and emerging technologies to elevate your work and deliver smarter outcomes
• Fuel performance and outcomes. Leverage your job competencies and champion NAVEX’s core values

Our side of the deal:

• We’ll be clear, we’ll move fast, and we’ll invest in your success. You deserve to be supported, challenged, and rewarded for the impact you make—and we commit to doing that every step of the way.
• The starting pay for this role is $95,000 per annum. Discover how you can grow, lead, and make an impact by visiting our career page to learn more. NAVEX is an equal opportunity employer committed to including individuals of all backgrounds, including those with disabilities and veteran status.