Bid Coordinator - Full-Time

Midwest Transit Equipment, Inc.; Kankakee (IL); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Competitive Hourly Wage

Medical Insurance

Dental and Vision

Company paid for Short & Long Term  Di

Life Insurance

401(k) with company match

Holiday Pay

PTO Pay

Career Growth

Job summary

Midwest Transit Equipment, Inc. is seeking a Full Time Bid Coordinator in Kankakee, IL. The role focuses on building customized bus quotes, managing customer bids, and ensuring compliant ordering with factory specifications.

You will collaborate with sales, operations, and service teams, handling pricing, rebates, and documentation to support multi-state contracts and customer satisfaction.

Qualifications

• High school degree or equivalent; Bachelor's preferred.
• Bus or truck dealership experience preferred.
• Excellent communication with internal and external customers.
• Proficient with MS Office (Word, Excel) and TOPS.
• Ability to meet deadlines under pressure while maintaining customer service.

Responsibilities

• Create quotes and proposals using factory software and build price sheets.
• Log and organize bid requests to meet deadlines and ensure accuracy.
• Prepare orders with accurate specifications for manager review.
• Assist with discounts, rebates, and large group/statewide contracts.

Skills

Communication

MS Office

Detail oriented

Organizational skills

Deadline driven

Education

High school diploma or GED

Bachelor's degree preferred

Tools

TOPS

Job description

Midwest Transit Equipment, Inc. seeks a Full Time Bid Coordinator for our Kankakee, IL location.

Who we are:

For over 50 years, we have been known for our honesty and integrity in our dealings with both our manufacturers and customers. We take pride in our reputation for offering quality vehicles, exceptional service and affordable prices. We strive to emphasize excellence through our attention to detail and our quality service. We maintain thousands of vehicles at eight locations in five states and over 300 employees committed to providing safe, comfortable and reliable transportation for our customers around the world.

Who we are looking for:

We are looking for Bid Coordinator to utilize the bus manufacturer's database to build buses to customer order specifications.

Essential Duties and Responsibilities:

Creating Quotes and Proposals

• Use factory software to calculate pricing for custom-built buses.
• Create official price quotes and bid proposals for customers.
• Build price sheets for new and used buses already in stock.
• Calculate the cost of additional items (aftermarket) added to the bus by the dealership.
• Review and confirm that all final pricing is ready for manager review.

Managing Customer Bids

• Log new bid requests and organize files to meet deadlines.
• Examine customer requirements to ensure quotes match their needs.
• Fill out legal paperwork, like notary pages, for managers to sign.
• Gather information for large, multi-school, or statewide group contracts.
• Review customer complaints or mistakes on built buses.

Ordering and Compliance

• Place official orders with factories using accurate specs and selected customer options.
• Maintain pricing sheets for large group contracts.
• Review state requirements to ensure buses are legal to operate in that state.

Handling Discounts and Rebates

• Request special discounts from OEM's based on specific bid requirements.
• File paperwork with Ford and GM to get rebate money back.
• Track rebates to ensure the company collects outstanding receivables.

Team and Client Support

• Share draft quotes with the sales team for feedback.
• Help sales staff with questions about bus options and availability.
• Fill out information sheets to help office staff enter data easily.
• Help managers figure out requirements for selling buses to other states.
• Work with operations and service teams to resolve any delivery issues.
• Help managers figure out requirements for selling buses to other states.
• Work with operations and service teams to resolve any delivery issues.
• Any other Sales Operations and Bid duties as assigned

Education and/or Work Experience Requirements:

• High school degree or equivalent required. Bachelor's degree preferred
• Previous bus or truck dealership experience is preferred
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office - Word, Excel)
• Knowledge of and experience with TOPS is desired
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion in a timely manner

Benefits:

• Competitive Hourly Wage
• Medical Insurance
• Dental and Vision
• Company paid for Short & Long Term Disability and Life Insurance
• 401(k) with company match (dollar for dollar up to 4%)
• Holiday Pay
• PTO Pay
• Career Growth

Midwest Transit Equipment is proud to be an Equal Opportunity Employer.

All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service.

Midwest Transit Equipment is also proud to be a Drug Free workplace.