Bid Coordinator | Commercial Construction

LeoForce; Irvine (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Company car allowance with gas card

Health Insurance

Dental Insurance

Life Insurance

401K with 3% company match

Job summary

LeoForce is seeking a Bid Coordinator in Irvine, CA to support estimating, subcontractor outreach, bid organization, and proposal preparation for Southern California commercial construction projects.

Responsibilities include coordinating bid invitations, tracking proposals, organizing bid documents, and assisting with final bid packages. Requires 1+ year in construction admin and proficiency with MS Office; familiarity with estimating software is a plus.

Qualifications

• 1+ years in construction administration, bid coordination, estimating support, or project coordination.
• Commercial construction experience preferred.
• Exposure to tenant improvement, healthcare, life science, lab, higher education, or technical interiors is a plus.
• Strong organization, follow up, and communication skills.
• Ability to manage multiple deadlines and keep bid information accurate and organized.
• Comfortable communicating with subcontractors, vendors, estimators, project managers, and leadership.
• Ability to read basic construction documents, scopes, and project requirements.
• Proficiency with Microsoft Office required.
• Experience with BuildingConnected, Bluebeam, Procore, SmartBid, or similar construction software is a plus.
• Detail oriented, dependable, and eager to grow within preconstruction and estimating.

Responsibilities

• Coordinate bid invitations, subcontractor outreach, and vendor communication for upcoming projects.
• Assist the estimating team with bid tracking, proposal deadlines, and subcontractor coverage.
• Organize bid documents, drawings, specifications, addenda, and project files.
• Prepare and maintain bid lists, scope sheets, proposal templates, and internal tracking reports.
• Follow up with subcontractors and vendors to confirm interest, pricing, and complete bid submissions.
• Review incoming proposals for completeness, accuracy, exclusions, and missing information.
• Help distribute addenda, updates, and project information to bidding partners.
• Support preconstruction and estimating meetings with notes, documentation, and follow up items.
• Assist with assembling final bid packages and client facing proposal materials.
• Maintain organized records within estimating systems, shared folders, and project databases.

Skills

Bid coordination

Estimating support

Project coordination

Communication

Organizational skills

Tools

BuildingConnected

Bluebeam

Procore

SmartBid

Job description

Location: Irvine,CA, US

Job Description

Experience: Entry Level

Salary: $55,000 - $75,000 per year

Job Details

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We are seeking a Bid Coordinator to support estimating, subcontractor outreach, bid organization, and proposal preparation for commercial construction projects throughout Southern California.

• Coordinate bid invitations, subcontractor outreach, and vendor communication for upcoming projects
• Assist the estimating team with bid tracking, proposal deadlines, and subcontractor coverage
• Organize bid documents, drawings, specifications, addenda, and project files
• Prepare and maintain bid lists, scope sheets, proposal templates, and internal tracking reports
• Follow up with subcontractors and vendors to confirm interest, pricing, and complete bid submissions
• Review incoming proposals for completeness, accuracy, exclusions, and missing information
• Help distribute addenda, updates, and project information to bidding partners
• Support preconstruction and estimating meetings with notes, documentation, and follow up items
• Assist with assembling final bid packages and client facing proposal materials
• Maintain organized records within estimating systems, shared folders, and project databases

Qualifications

• 1 plus years of experience in construction administration, bid coordination, estimating support, or project coordination
• Commercial construction experience preferred
• Exposure to tenant improvement, healthcare, life science, lab, higher education, or technical interiors is a plus
• Strong organization, follow up, and communication skills
• Ability to manage multiple deadlines and keep bid information accurate and organized
• Comfortable communicating with subcontractors, vendors, estimators, project managers, and leadership
• Ability to read basic construction documents, scopes, and project requirements
• Proficiency with Microsoft Office required
• Experience with BuildingConnected, Bluebeam, Procore, SmartBid, or similar construction software is a plus
• Detail oriented, dependable, and eager to grow within preconstruction and estimating

A bit about us:

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We are a specialized commercial general contractor based in Irvine, focused on technical tenant improvement and renovation projects across life science, healthcare, higher education, semiconductor, mission critical, and advanced technology markets. Our team is built around strong client relationships, clear communication, detailed planning, and high quality execution. We offer a collaborative environment where motivated construction professionals can learn directly from experienced estimators, project managers, and leadership.

Why join us?

• Structured Career Growth
• Mentorship from seasoned Project Managers
• Competitive Salary
• Company car allowance with gas card
• Health Insurance
• Dental Insurance
• Life Insurance
• 401K with 3% company match