Bid Coordinator

Sun Country Builders, Inc.; Carlsbad (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Sun Country Builders is seeking a detail-oriented Bid Estimating Coordinator to support our Estimating department and preconstruction efforts. You will coordinate bid invitations, manage subcontractor pricing, and assist in producing competitive project estimates.

The ideal candidate will have strong Microsoft Office skills, experience with PDF/document management tools, and excellent communication and organizational abilities to work with estimators, subcontractors, vendors, and project teams

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with construction documents and project information.

Responsibilities

• Prepare and maintain subcontractor bid lists with status and dates.
• Manage bid invitation issuance and collect bid responses.
• Track subcontractor bids and follow up as needed.
• Organize bid communications and maintain databases.
• Maintain estimating schedules and deadlines.
• Provide general administrative support to Estimating.

Skills

Communication

Organization

Attention to detail

Multitasking

Problem solving

Written communication

MS Office

Verbal communication

Education

High school diploma or equivalent

Some college is a plus

Tools

Bluebeam

Adobe Acrobat

Job description

Sun Country Builders is an award-winning builder of affordable multi-family homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country's employees have been with the company for years. Our company culture fosters personal responsibility and offers ongoing growth and long-term career opportunities.

We have a competitive compensation and benefits package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team!

Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide.

Position Overview

Sun Country Builders is seeking a detail-oriented and organized Bid Estimating Coordinator to support the bidding efforts of our Estimating department. This position plays a critical role in the preconstruction process by coordinating bid invitations, maintaining estimating schedules, soliciting subcontractor pricing, and supporting the preparation of competitive project estimates.

The ideal candidate will have general knowledge of the construction industry and the ability to manage multiple deadlines in a fast-paced environment. This role requires excellent verbal and written communication skills, strong document & data organization abilities, and attention to detail while working collaboratively with estimators, subcontractors, vendors, and project teams.

Key Responsibilities

• Prepare and maintain multiple concurrent subcontractor bid lists with company information, bid status, dates of contact, etc.
• Manage bid invitation issuance
• Track bid responses and follow up with subcontractors
• Collect, organize, and process subcontractor bids and related communications (digital and hard copy)
• Maintain subcontractor and vendor databases, continually updating based on ongoing new information
• Maintain estimating schedules and deadlines

Preconstruction Administration

• Provide administrative support to the Estimating department
• Organize Manage project files, plans, specifications, and bid documents
• Ensure accurate and timely distribution of project information

Quantity Takeoffs & Document Review

• Review construction drawings, specifications, and project information for general requirements
• Assist estimators with bid preparation and project documentation
• Identify and communicate discrepancies or missing information in construction documents

Communication & Coordination

• Maintain positive relationships with subcontractors, vendors, and internal teams
• Coordinate and communicate project bidding requirements and deadlines
• Respond promptly to inquiries and requests for information
• Support special projects and department initiatives as assigned

Required Qualifications

• 1-2 years of construction industry experience not required, but a big plus.
• 1-2 years of administrative or office support experience
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook
• Experience with digital document management (downloading, stamping, parsing & renaming)
• Strong proficiency in PDF Document Management software (Bluebeam or Adobe)
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Ability to understand general information shown construction drawings, specifications, and project information (drawing issuance dates, discipline, version)
• Strong problem-solving and critical-thinking skills

Preferred Qualifications

• Experience with Bluebeam
• Familiarity with estimating and preconstruction processes
• Experience working with subcontractor and vendor management databases
• Multi-family construction experience

Education Requirements

• High school diploma or equivalent required, Some college is a plus

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Frequent use of hands and fingers for data entry and document handling
• Ability to communicate effectively in person, via phone, and through email
• Occasionally required to stand, walk, bend, or reach
• Ability to lift up to 15 pounds occasionally

Why Join Us?

At Sun Country Builders, we are not just building homes-we're building careers. Join a supportive, award-winning team that values your growth, respects your time, and celebrates your contributions.