Bid Coordinator

Murray Company Mechanical Contractors; California (MO); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

ESOP

401(k) + matching

100% company-paid medical coverage

Life insurance

Vision insurance (optional)

Dental insurance (optional)

Job summary

Murray Company is seeking a Bid Coordinator to support the estimating and preconstruction team in our San Diego division. You will manage bid schedules, coordinate with subcontractors and vendors, and ensure timely, accurate proposal submissions.

In this role you will handle bid intake, document control across Building Connected and SmartBid, prepare bid packages, and track key deadlines. The ideal candidate has strong admin skills and attention to detail in a construction setting.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative or office experience with strong attention to documentation.
• Proficiency in Microsoft Office; familiarity with Bluebeam is a plus.
• Strong communication and interpersonal skills across all levels.

Responsibilities

• Provide administrative and coordination support to the estimating team.
• Manage bid intake and document control across platforms (e.g., Building Connected, SmartBid).
• Maintain bid schedules, calendars, and tracking logs.
• Assist in estimate preparation, including quantity take-offs and data entry.
• Prepare and compile bid documentation, including forms and scope clarifications.
• Coordinate bid review processes and schedule meetings.
• Support subcontractor/vendor outreach by issuing bid invitations and quotes.
• Review project requirements (bonds, insurance, prevailing wage) for compliance.
• Track RFIs, addenda, and deadlines to ensure complete bid packages.
• Support post-bid activities, bid results tracking, and project turnover.

Skills

Microsoft Office Suite

Bluebeam

Communication skills

Administrative support

Education

High school diploma or equivalent

Bachelor's degree in Construction Management or related field

Tools

Bluebeam

AutoBid

Building Connected

Job description

Come grow with us...

At Murray Company, how we operate is defined by shared values that are 100 years in the making - Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community.

Position Summary

The Bid Coordinator supports the estimating and preconstruction team by managing the administrative, technical, and coordination aspects of the bid process for mechanical and plumbing construction projects. This role is responsible for maintaining bid schedules, preparing bid documentation, coordinating with subcontractors and vendors, and ensuring timely, accurate, and compliant proposal submissions. The Bid Coordinator plays a critical role in enabling the successful pursuit of profitable construction work within our San Diego division.

Location:San Diego, CA

Key Responsibilities

• Provide administrative and coordination support to the estimating team, ensuring efficient bid operations.

• Manage bid intake and document control across platforms (e.g., Building Connected, SmartBid), including downloading, organizing, and maintaining current drawings, specifications, and addenda.
• Maintain bid schedules, calendars, and tracking logs to ensure visibility of all active and upcoming opportunities.
• Assist in estimate preparation, including quantity take-offs, data entry, pricing support, and maintaining estimating systems/databases (AutoBid, Building Connected).
• Prepare and compile bid documentation, including bid forms, prequalification packages, cover letters, and scope clarifications.
• Coordinate bid review processes, including setting up Bluebeam Sessions, tracking scope reviews, and scheduling meetings and job walks.
• Support subcontractor/vendor outreach by issuing bid invitations, tracking quotes, and following up to ensure timely coverage.
• Review project requirements (e.g., bonds, insurance, prevailing wage) and ensure compliance within bid submissions.
• Track RFIs, addenda, and key deadlines to ensure timely communication and complete bid packages.
• Support post-bid and award activities, including reporting, bid result tracking, and project turnover coordination.

Qualifications

Required

• High school diploma, GED, or equivalent.
• 2+ years of administrative or office experience in a professional environment, with a strong attention to detail in relation to documentation and filing.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Experience or familiarity with Bluebeam or similar document a plus.
• Strong communication and interpersonal skills across all levels of an organization.

Preferred

• Bachelor's degree in Construction Management, Mechanical Engineering, Business Administrative, or related field.
• Experience with construction project delivery methods (Design-Bid-Build, Design-Build).
• Experience or familiarity using Bluebeam.

Physical Requirements

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.
• Must have sufficient visual acuity to read printed and digital documents.

Compensation

$25.00 - $35.00 per hour

Total Rewards

• Employee Stock Ownership (ESOP) contribution annually on top of a discretionary cash bonus program.
• 401(k) + matching,
• 100% company-paid medical coverage for employee (up to 2/3 for family),
• company provided life insurance,
• optional vision and dental insurance,
• and more.

Work Authorization

Murray Company is not sponsoring employment-based visas at this time. Applicants must be currently authorized to work in the United States on an ongoing, permanent basis without the need for current or future visa sponsorship.