Bid Coordination Specialist

Energy Systems Consolidated LLC; Sussex (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Energy Systems Consolidated LLC is seeking a detail‑oriented Bid Coordination Specialist to support Regional Sales Managers throughout the bidding process. You will manage bids and proposals, coordinate opportunities from qualification through submission, and monitor bid schedules.

The role requires strong project management, excellent written and verbal communication, and proficiency with MS Office and CRM platforms.

Qualifications

• Associate's degree in business administration or related field.
• 1 year of experience in a corporate environment.
• Bachelor’s degree in business administration preferred; 3+ years in bid or proposal management.
• Experience managing bids for complex projects or large contracts.

Responsibilities

• Maintain comprehensive bid documentation, files, and pricing information.
• Coordinate bid activities from opportunity qualification through submission.
• Monitor deadlines and ensure deliverables are completed on time.
• Collaborate with sales, operations, and SMEs to develop bid strategies.
• Review discounts and manage bid reviews with stakeholders.
• Maintain CRM and report on project status.

Skills

Bid management

Proposal management

Project management

MS Office

CRM software

Communication skills

Negotiation

Attention to detail

Teamwork

Education

Associate's degree in business administration

Bachelor’s degree in business administration

Tools

MS Office

CRM software

Job description

We believe power is a promise - a shared commitment to be there for others when it matters most.For more than 65 years, we've turned big ideas into solutions that help protect homes, strengthen businesses and build a more resilient, efficient, sustainable energy future.Ready to Power a Smarter World with us?The Bid Coordination Specialist is responsible for supporting and coordinating with the Energy Systems Regional Sales Managers throughout the entire bidding process. This role involves managing bids and proposals in response to awarded contracts and requests for proposals. Additionally, it includes monitoring active projects to identify potential bidding opportunities.Major ResponsibilitiesMaintain comprehensive and accurate bid documentation, including bid files, communication records, and pricing information.Coordinate bid activities from opportunity qualification through to submission.Maintain bid schedules, monitor deadlines, and ensure deliverables are completed on time.Support the creation and formatting of bid documents and templates.Oversee and monitor projects through various bidding platforms to assist Regional Sales Managers in quoting projects.Collaborate with internal stakeholders, such as sales, operations, and subject matter experts, to gather information and develop effective bid strategies.Coordinate and facilitate bid review meetings, ensuring key stakeholders can provide input and address any concerns or issues.Monitor business activity and pipeline information within a CRM or other system, including running reports and monitoring project status.Review and facilitate discount requests (e.g., smart pricing discounts and quarterly promotions).Establish connections with contractors to identify awarded projects and their recipients.Minimum Job RequirementsAssociate's degree in business administration or related field, or equivalent experience.1 year of experience in a corporate environment.Preferred Job RequirementsBachelor’s degree in business administration or related field.3+ years of experience as a bid manager, proposal manager, or similar role.Experience in managing bids for complex projects or large-scale contracts.Knowledge / Skills / AbilitiesAbility to learn the bid lifecycle, proposal writing, development, and contract negotiation process.Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple bids simultaneously.Proficiency using MS Office and experience using enterprise software.Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills.Attention to detail and high accuracy in bid preparation and review.Excellent interpersonal skills with internal and external customers.Must be team oriented and self-directed.Ability to work and communicate well with others.Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”