Bid Coordination Specialist

Energy Systems Consolidated LLC; Delaware; On-site; USD 65,000 - 90,000; Full time

Job summary

Generac Power Systems Inc. is seeking a Bid Coordination Specialist to support and coordinate with Energy Systems Regional Sales Managers through the full bidding process.

You will manage bids, monitor projects, and identify new opportunities across bidding platforms, collaborating with sales, operations, and SMEs to craft effective bid strategies. You will maintain comprehensive bid documentation, track deadlines, and format bid documents while ensuring timely deliverables.

Qualifications

• Associate's degree in business administration or related field, or equivalent experience.
• 1 year of experience in a corporate environment.
• Bachelor’s degree in business administration or related field preferred.
• 3+ years of experience as a bid manager, proposal manager, or similar role preferred.

Responsibilities

• Maintain bid documentation, records, and pricing information.
• Coordinate bid activities from qualification to submission.
• Maintain bid schedules, deadlines, and deliverables.
• Support creation and formatting of bid documents and templates.
• Oversee projects through bidding platforms to assist Regional Sales Managers.
• Collaborate with sales, operations, and SMEs to develop bid strategies.
• Coordinate bid review meetings and gather stakeholder input.
• Monitor activity and pipeline in CRM and generate reports.
• Review and facilitate discount requests and promotions.
• Establish connections with contractors to identify awarded projects.

Skills

Project management

MS Office

CRM software

Bid lifecycle knowledge

Attention to detail

Written communication

Verbal communication

Team oriented / self-directed

Education

Associate's degree in business administration

Bachelor's degree in business administration

Tools

CRM software

Enterprise software

Bid management tools

Job description

We believe power is a promise - a shared commitment to be there for others when it matters most. For more than 65 years, we've turned big ideas into solutions that help protect homes, strengthen businesses and build a more resilient, efficient, sustainable energy future. Ready to Power a Smarter World with us?

The Bid Coordination Specialist is responsible for supporting and coordinating with the Energy Systems Regional Sales Managers throughout the entire bidding process. This role involves managing bids and proposals in response to awarded contracts and requests for proposals. Additionally, it includes monitoring active projects to identify potential bidding opportunities.

Major Responsibilities

• Maintain comprehensive and accurate bid documentation, including bid files, communication records, and pricing information.
• Coordinate bid activities from opportunity qualification through to submission.
• Maintain bid schedules, monitor deadlines, and ensure deliverables are completed on time.
• Support the creation and formatting of bid documents and templates.
• Oversee and monitor projects through various bidding platforms to assist Regional Sales Managers in quoting projects.
• Collaborate with internal stakeholders, such as sales, operations, and subject matter experts, to gather information and develop effective bid strategies.
• Coordinate and facilitate bid review meetings, ensuring key stakeholders can provide input and address any concerns or issues.
• Monitor business activity and pipeline information within a CRM or other system, including running reports and monitoring project status.
• Review and facilitate discount requests (e.g., smart pricing discounts and quarterly promotions).
• Establish connections with contractors to identify awarded projects and their recipients.

Minimum Job Requirements

• Associate's degree in business administration or related field, or equivalent experience.
• 1 year of experience in a corporate environment.

Preferred Job Requirements

• Bachelor’s degree in business administration or related field.
• 3+ years of experience as a bid manager, proposal manager, or similar role.
• Experience in managing bids for complex projects or large-scale contracts.

Knowledge / Skills / Abilities

• Ability to learn the bid lifecycle, proposal writing, development, and contract negotiation process.
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple bids simultaneously.
• Proficiency using MS Office and experience using enterprise software.
• Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills.
• Attention to detail and high accuracy in bid preparation and review.
• Excellent interpersonal skills with internal and external customers.
• Must be team oriented and self-directed.
• Ability to work and communicate well with others.
• Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

We believe power is a promise - a shared commitment to be there for others when it matters most. For more than 65 years, we've turned big ideas into solutions that help protect homes, strengthen businesses and build a more resilient, efficient, sustainable energy future. Ready to Power a Smarter World with us? As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac’s success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people’s lives and their own.