Bid and Proposal Support Specialist

Phase2 Technology; Woodbridge (VA); On-site; USD 75,000 - 90,000; Full time

Job summary

Futon is seeking a detail-oriented Bid and Proposal Support Specialist to back the federal proposal and business development efforts. You will report to the Proposal Manager and collaborate with subject matter experts, program managers, contracts personnel, and other stakeholders to support the development and submission of competitive federal proposals.

The role emphasizes coordinating inputs, ensuring compliance, and maintaining proposal content libraries, with a strong focus on deadlines and

Qualifications

• Bachelor's degree in a related field or equivalent professional experience.
• Minimum 5 years of experience supporting federal government contracting, acquisitions, proposals, or related functions.
• Direct experience with NASA SEWP or large GWACs preferred.

Responsibilities

• Support the Proposal Manager throughout the full proposal lifecycle, from solicitation review to final submission.
• Manage multiple concurrent proposal efforts, actions, and deadlines.
• Assist with proposal planning, coordination, and development in line with solicitation requirements.
• Review solicitations and identify requirements, deliverables, deadlines, evaluation criteria, and instructions.
• Develop and maintain proposal content, libraries, resumes, templates, and reusable materials.
• Coordinate input from technical, contracts, pricing, staffing, and management teams and ensure timely delivery.

Skills

Attention to detail

Organizational skills

Written communication

Proposal coordination

Microsoft Office proficiency

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Adobe Acrobat

Job description

Bid and Proposal Support Specialist

Salary: Starting at $75,000

Position Overview

Futon is seeking a detail-oriented and highly organized Bid and Proposal Support Specialist to support the company's federal proposal and business development efforts. This position will report directly to the Proposal Manager and will work closely with internal teams, subject matter experts, program managers, contracts personnel, and other stakeholders to support the development and submission of competitive federal proposals.

Education and Minimum Experience Requirements

• Bachelor's degree in a related field; equivalent professional experience may be considered.
• Minimum 5 years of experience supporting federal government contracting, acquisition, procurement, proposals, or a related function.
• Direct experience supporting NASA SEWP or other large GWACs strongly preferred.

Key Responsibilities

Proposal Development Support

• Support the Proposal Manager throughout the full proposal lifecycle, from solicitation review and planning through final submission.
• Manage and track multiple concurrent proposal efforts, action items, and deadlines.
• Assist with proposal planning, coordination, and development in accordance with solicitation requirements.

Solicitation & Compliance Analysis

• Review NASA SEWP and other federal solicitations, RFIs, RFPs, RFQs, SOWs, PWSs, task orders, and acquisition documents.
• Identify requirements, deliverables, deadlines, evaluation criteria, submission instructions, and compliance considerations.
• Track proposal requirements and assist in ensuring all solicitation requirements are addressed.

Proposal Research & Content Development

• Conduct market, competitive, and acquisition research to support proposal development.
• Develop, maintain, and organize proposal content, including corporate information, past performance, capabilities, resumes, templates, and other reusable materials.
• Support the development and maintenance of proposal content libraries and standardized templates.

Stakeholder & Proposal Input Coordination

• Coordinate with technical, operations, contracts, finance, recruiting, management, and other internal stakeholders.
• Collect and integrate technical, pricing, staffing, resume, commitment, corporate, and other required proposal inputs.
• Follow up with stakeholders to ensure required information is accurate and received within established deadlines.

Proposal Quality Control & Submission

• Prepare, format, edit, and quality-check proposal documents and supporting materials.
• Review proposal materials for formatting, grammar, consistency, completeness, and compliance.
• Identify missing information, inconsistencies, and compliance gaps and coordinate resolution.
• Maintain organized proposal files and supporting documentation.
• Assist in ensuring complete, accurate, and timely proposal submissions in accordance with solicitation instructions.

Knowledge, Skills, and Abilities Required

• Experience supporting federal government proposals, RFIs, RFPs, RFQs, task orders, or similar acquisition documents.
• Strong ability to read and interpret solicitation requirements, identify compliance requirements, deadlines, deliverables, evaluation criteria, and submission instructions.
• Exceptional attention to detail with a strong focus on formatting, compliance, grammar, consistency, and accuracy.
• Highly organized and deadline-driven with the ability to manage multiple proposal efforts simultaneously.
• Excellent written communication skills, including the ability to develop, edit, proofread, and refine professional proposal content.
• Strong coordination and collaboration skills with the ability to work effectively across technical, operations, contracts, finance, recruiting, and management teams.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, SharePoint, Teams, Adobe Acrobat, proposal AI tools, and document management and collaboration platforms.
• Understanding of federal acquisition terminology, contracting processes, contract vehicles, and government proposal requirements.
• NASA SEWP experience is highly desirable.
• Strong quality-control mindset with the ability to identify and resolve missing information, inconsistencies, and compliance gaps.
• Resourceful and proactive, with the ability to independently locate information, follow up with stakeholders, and elevate issues when necessary.
• Ability to work effectively under pressure in a fast-paced environment with competing priorities and firm submission deadlines.
• Ability to work independently while remaining closely aligned with the Proposal Manager and broader team.
• Professional judgment and discretion when handling sensitive proposal, pricing, staffing, customer, and corporate information.
• Continuous-improvement mindset with an interest in improving proposal templates, processes, reusable content libraries, tracking tools, and overall efficiency.

Clearance

• U.S. Citizenship required.
• Ability to obtain and maintain a U.S. Government security clearance, if required by contract.