Benefits Specialist & Leave Administration

Archdiocese of St. Louis; St. Louis (MO); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Benefits Specialist to manage leave administration and employee benefits programs. This role involves ensuring compliance with various regulations, providing excellent customer service, and supporting employees with their benefits inquiries. You'll collaborate with Business Managers and supervisors to ensure accurate communication and effective leave management. This position offers a chance to make a meaningful difference in the community while working in a supportive environment that values work/life balance and community engagement. Join us to help create and inspire positive change!

Benefits

Flexible working times

Remote options

Generous paid vacation

Personal leaves of absence

Volunteer events participation

Community engagement opportunities

Qualifications

• 2+ years of experience in HR or HRIS.
• Strong analytical, organizational, and problem-solving skills.

Responsibilities

• Manage all aspects of leave administration and employee benefits programs.
• Ensure compliance with federal, state, and local leave laws.
• Provide support for the Benefits Committee and maintain accurate records.

Skills

HR Experience

Analytical Skills

Organizational Skills

Problem-Solving Skills

Microsoft Office Suite

Education

Bachelor's Degree

Tools

HRIS System

Job description

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Benefits Specialist & Leave Administration

St Louis, MO, US, 63119-5738

At the Archdiocese of St. Louis, we believe that every job is a potential pathway to purpose. Join a community where your skills and passion align with a greater mission, where every day brings new opportunities to make a meaningful difference for the Catholic faithful – and for the greater community – in St. Louis and 10 surrounding Missouri counties.

Job Summary

The Benefits Specialist will manage all aspects of leave administration. This individual will play a key role in supporting employees with benefits programs, ensuring compliance with regulations, and providing excellent customer service regarding benefits and leave-related inquiries. The role supports general benefits questions, enrollment, claims, and coordinating various leave programs, including FMLA, parental leave, and paid/unpaid leave. This position will work closely with Business Managers, supervisors, and employees throughout the Archdiocese to ensure accurate and comprehensive communication and leave management.

Job Responsibilities

Leave Administration:

• Act as the primary point of contact for employees applying for and using leave, including educating employees on available leave options
• Administer and manage all employee leave programs, including FMLA, long-term disability, paid/unpaid leave
• Understand and be able to explain the impact of paid/unpaid leave on benefits coverage and ensure appropriate benefit coverage working with the employee
• Develop and maintain accurate records for all leave cases, including documentation and certifications, and ensure all paperwork is filed correctly
• Ensure compliance with federal, state, and local leave laws, including FMLA, ADA, and others
• Process and track leave requests in the HRIS system and ensure timely communication with employees and supervisors regarding leave status
• Monitor and manage leave timelines to ensure accurate reporting and compliance with policies
• Develop and maintain FMLA training materials and Quick Reference Guides to support the leave process

Benefits Administration:

• Administer employee benefits programs including health, dental, vision, life insurance, and retirement plans per resources provided
• Act as a point of contact for benefits-related inquiries, providing employees with information and guidance on benefits options
• Support benefits enrollment, changes, and terminations, ensuring accuracy and compliance in the HRIS system and with regulations
• Collaborate with insurance providers and brokers to resolve claims and benefits issues and resolve carrier file issues as needed
• Support Business Managers and other administrative roles throughout the Archdiocese with benefits processes

General Benefits support

• Provide support for the Benefits Committee, assisting with minutes and scheduling
• Maintain confidentiality and handle sensitive employee information with discretion
• Generate reports on benefits utilization, leave activity, and other key metrics for HR leadership
• Assist with compliance audits and ensure all benefit and leave-related policies are in line with legal and regulatory requirements
• Maintain accurate leave and benefits resources on the Benefits webpage and in print form
• Support HR with other projects as needed, including wellness programs and benefits communications.

Job Requirements:

• 2+ years of experience in HR or HRIS.
• Strong analytical, organizational, and problem-solving skills.
• Ability to work both independently and collaboratively within a team environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran, or disability status.

Our Mission

We are a diverse community united in our drive to create, face challenges, and grow together. Our values empower, propel, and inspire us to turn possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired, and how we inspire others to succeed.

We prioritize work/life balance, offering flexible working times, remote options, generous paid vacation increasing with service, and personal leaves of absence. We also encourage participation in volunteer events and community engagement, reflecting our commitment to giving back.