Benefits & Leave Specialist

Shambaugh & Son, L.P.; Fort Wayne (IN); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Tuition Reimbursement

401(k) with company contribution

Health insurance

Job summary

EMCOR Group is seeking a Benefits & Leave Specialist to administer benefits programs, manage leave processes, and provide expert guidance to employees and managers. You will partner cross-functionally to ensure enrollment accuracy, regulatory compliance, and effective employee communications.

The role requires strong customer service, knowledge of benefits administration, and the ability to travel as needed. Join a leading contractor with comprehensive health, retirement, and education benefits.

Qualifications

• Bachelor’s degree in Business Administration or HR-related field preferred.
• Minimum 2 years of benefits experience and leave administration.
• Knowledge of employment laws for various states.
• Strong customer service and interpersonal communication skills.
• Ability to travel up to 25% as needed.

Responsibilities

• Maintain and present employee benefit orientations.
• Admin of benefits and PTO program (Employee Navigator).
• Coordinate benefit enrollments across departments to ensure timely completion.
• Serve as SME for all benefits and leave issues.
• Process reports and respond to questions from insurance providers.
• Maintain and process payroll deduction reports for field and office payroll.
• Manage the annual health screening process for all benefit-eligible employees.
• Create and present quarterly training on a benefit topic.
• Process the 5500 Notice to employees and ACA reporting.
• Assist with Verification of Employment and ensure compliance for all leaves (FMLA/CFRA/ADA/STD/LTD).
• Oversee degree assistance program and other related duties.

Skills

Customer service

Interpersonal skills

Recruiting experience

Negotiation skills

Organizational skills

Communication skills

Travel willingness

MS Office & HRIS

Education

Bachelor’s Degree in Business Administration or HR

Tools

MS Office

HRIS

Job description

About Us

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Benefits & Leave Specialist to serve as a key resource for employees across the organization. In this role, you'll manage employee benefits programs, administer leave of absence processes, support regulatory compliance initiatives, and provide expert guidance to employees and managers. The ideal candidate combines strong customer service skills with a detailed understanding of benefits administration, leave management, and employee communications. You'll have the opportunity to make a meaningful impact on the employee experience while partnering with teams across the company to ensure our benefits programs operate efficiently and effectively.

Essential Duties & Responsibilities

• Maintain and present employee benefit orientations
• Admin of benefits and PTO program (Employee Navigator)
• Work cross-functionally with departments to ensure their employees complete their benefit enrollments in a timely manner
• Function as a SME for all benefits and leave issues
• Process reports and answer questions for insurance providers
• Maintain and process payroll deduction reports to field and office payroll
• Maintain and process the annual deduction report
• Manage the annual health screening process for all benefit eligible employees
• Create and present quarterly training for all employees on a benefit topic
• Process the 5500 Notice to employees
• Manage and ensure compliance to ACA reporting process
• Assist with Verification of Employment
• Administer and ensure compliance for all leaves; FMLA/CFRA/ADA/STD/LTD
• Administer the degree assistance program
• Other duties as assigned

Qualifications

• Bachelor’s Degree in Business Administration or other HR related field preferred
• Minimum 2 years of benefits experience and leave administration
• Knowledge of employment laws for various states
• Strong customer service skills
• Excellent interpersonal and communication skills
• Demonstrable experience in recruiting
• Effective negotiating skills
• Ability to travel when necessary (less than 25%)
• Knowledge in MS Office, and various HRIS
• Planning/organizational skills

#shambaugh #LI-TS #LI-onsite

Benefits

We are committed to providing Shambaugh & Son employees and their families with a comprehensive benefits package. Our benefits include multiple medical plan options, dental, vision, Health Savings Accounts (HSAs) with company contributions, Flexible Spending Accounts (FSAs), company-paid life insurance, a 401(k) savings plan with company contribution, disability coverage, critical illness coverage, and accident insurance.

Employees also have access to a variety of company-provided resources at no cost that support work, life, and family responsibilities, including mental health, wellness, finance, and legal services. Education benefits for employees include Tuition Reimbursement and College Coach to assist with educational decisions.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and applicable federal and state sick leave. Other incentives are available based on position level and/or job specifics.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affiantative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.