Benefits & Leave Coordinator I

University of Louisville; Louisville (KY); On-site; USD 30,000 - 45,000; Full time

Job summary

The University of Louisville is seeking a Benefits Specialist I Leave Coordinator in the Department of Human Resources to administer and coordinate employee leave programs, including FMLA, ADA and HIPAA compliance, for faculty and staff at Belknap Campus.

This role serves as a primary resource for employees and supervisors, ensures accurate records, deadlines, and return-to-work processes, and collaborates with payroll and benefits teams to maintain confidentiality and compliance.

Qualifications

• Bachelor’s degree in Human Resources, Business or related field or equivalent combination of education and work experience.
• Experience with employee leave programs and HR systems is preferred.
• Knowledge of FMLA, ADA, HIPAA and privacy laws is preferred.

Responsibilities

• Administers the University of Louisville’s leave programs (vacation, sick, FML, temporary medical leave, personal) in compliance with university policies and applicable laws and regulations.
• Track leave balances, leave periods, required documentation, deadlines, and return-to-work dates.
• Determines employee eligibility, requests and obtains completed certification and re-certification, and provides required notices.
• Responds to employee questions and assist employees in completing and submitting required paperwork to begin the leave process.
• Provide required notices as required under FMLA outlining status or group benefit coverage, other rights and obligations and requirements to return to work.
• Communicate with employees and managers regarding leave designation and status.
• Works with other internal departments (e.g., payroll) to ensure accurate recordkeeping and payments to employees.
• Ensures accurate tracking and reconciliation of benefit premiums while communicating effectively with employees, the Benefit’s team, and direct bill provider.
• Respond to employee and supervisor questions and resolve routine leave-related issues.
• Maintain confidentiality of sensitive employee information and personnel records.
• Remain up to date on relevant laws, including FMLA, ADA, etc., and HIPAA and other privacy laws.
• Prepare and provide reports and data related to employee leave, trends, balances, and utilization to HR leadership.
• Recommend improvements to leave administration processes, procedures, forms, and communications.
• Acts as backup to the Benefits team by delivering timely assistance and guidance to employees on benefit-related matters.
• Perform other duties as assigned.

Skills

Leave administration

HRIS experience

FMLA knowledge

HIPAA compliance

Customer service

Education

Bachelor's degree in HR or related field

Tools

Workday

PeopleSoft

Job description

The University of Louisville is seeking a Benefits Specialist I Leave Coordinator in the Department of Human Resources to administer and coordinate employee leave programs, including FMLA, ADA and HIPAA compliance, for faculty and staff at Belknap Campus.

This role serves as a primary resource for employees and supervisors, ensures accurate records, deadlines, and return-to-work processes, and collaborates with payroll and benefits teams to maintain confidentiality and compliance.