Benefits Coordinator (3 month contract)

Summit School Services LLC; Warrenville (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Summit School Services LLC in Warrenville, IL is seeking an entry-level Benefits Coordinator to support the daily administration of employee benefit programs for United States employees.

You will maintain accurate employee records, reconcile vendor invoices, assist employees with enrollment questions, and coordinate with benefit vendors and internal departments to ensure smooth, confidential operations.

Qualifications

• High school diploma or equivalent ( Required ).
• Proficient in Word, Excel, Outlook and PowerPoint.
• Basic accounting, billing or invoice-reconciliation knowledge.
• Strong data-entry accuracy and attention to detail.
• Excellent organizational, communication and customer-service skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to handle confidential information following procedures.

Responsibilities

• Retrieve and distribute mail to team members.
• Assist employees with benefit questions, enrollment procedures and required documents.
• Communicate with benefit vendors regarding enrollment, eligibility and billing.
• Handle Opt Out payments for eligible union employees.
• Review vendor discrepancy reports and coordinate corrections.
• Reconcile monthly benefit invoices for U.S. union and non-union plans and submit payments in Concur.
• Process FSA enrollments and complete weekly FSA funding.
• Protect confidential employee information including medical and financial data.
• Support benefit-related projects and other duties as assigned.

Skills

High attention to detail

Data-entry accuracy

MS Word

MS Excel

MS Outlook

MS PowerPoint

Communication skills

Customer-service

Multitasking

Confidentiality

Education

Bachelor’s degree in Human Resources or related field

Tools

Oracle

Job description

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations. Our corporate headquarters, located in Lisle, Illinois, houses the administrative and corporate support functions for the organization. Our 250+ local customer service centers (CSCs) are supported by regional operations teams located throughout North America.

Position Summary

The Benefits Coordinator supports the daily administration of employee benefit programs for employees in the United States. This entry-level position assists with maintaining accurate employee records, reconciles vendor invoices, assists employees with benefit questions, and coordinates with benefit vendors and internal departments.

Key Responsibilities

• Retrieve and open mail; distribute to appropriate team or department member
• Assist employees with benefit questions, enrollment procedures, required documents, and available resources.
• Communicate with benefit vendors regarding enrollment, eligibility, billing, and data discrepancies.
• Handle Opt Out payments for those eligible union employees.
• Review vendor discrepancy reports and coordinate necessary corrections.
• Reconcile monthly benefit invoices for U.S. union and non-union plans and submit payment into Concur.
• Process FSA enrollments and complete weekly FSA funding.
• Protect confidential employee, medical, financial, and benefit information.
• Support benefit-related projects and perform other assigned duties.

Required Qualifications

• High school diploma or equivalent.
• Strong computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint.
• Basic accounting, billing, or invoice-reconciliation knowledge.
• Strong attention to detail and data-entry accuracy.
• Excellent organizational, communication, and customer-service skills.
• Ability to manage multiple responsibilities and meet established deadlines.
• Ability to maintain confidentiality and follow detailed procedures.

Preferred Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• One to three years of administrative, Human Resources, benefits, or data-entry experience.
• Experience using an HR, payroll, benefits, or enterprise database such as Oracle.
• Familiarity with medical, dental, vision, life insurance, disability, FSA, HSA, or 401(k) plans.
• Knowledge of HIPAA or employee-benefit privacy requirements.

The company is an equal opportunity employer and considers qualified applicants without regard to any characteristic protected by applicable federal, state, provincial, or local law. Reasonable accommodations will be provided to qualified individuals with disabilities.