Benefits Coordinator

ARC INTERNATIONAL NORTH AMERICA LLC; Roosevelt Park (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

ARC INTERNATIONAL NORTH AMERICA LLC in New Jersey seeks a Benefit Coordinator to administer and coordinate employee benefit programs, assist with enrollments, COBRA, and annual open enrollment, and respond to benefit inquiries.

You will collaborate with vendors, brokers, HR and Payroll, maintain accurate HRIS records, process benefit invoices, and support reporting and compliance with federal and state regulations while safeguarding confidentiality.

Qualifications

• Associate's or Bachelor's degree in HR, business administration, accounting, or related field preferred.
• Two or more years of experience in employee benefits.
• Experience with HRIS systems and benefit administration preferred.
• Manufacturing or distribution environment experience preferred.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Administers and coordinates employee benefit programs (medical, dental, vision, life, disability, retirement).
• Coordinates enrollments, qualifying life events, COBRA, and annual open enrollment activities.
• Reviews competitiveness of benefit programs using market data and benchmarking.
• Ensures accurate HRIS records and timely processing of benefit transactions; supports audits and reporting.
• Backs up Payroll with benefit deductions and changes when needed.

Skills

HRIS knowledge

Benefits administration

Attention to detail

Communication

Education

Associate's or Bachelor's in HR/Business/Accounting

Tools

HRIS systems

Microsoft Office

Google Workspace

Job description

JOB TITLE: Benefit CoordinatorSUMMARYThe Benefit Coordinator administers and coordinates the Company's employee benefit programs and provides administrative support to the Human Resources and Payroll departments. This position serves as a primary point of contact for employee benefit inquiries, assists with benefit administration, works with a variety of vendors and brokers, ensures accurate processing of benefit-related transactions, and supports compliance with applicable laws and company policies.ESSENTIAL DUTIES AND RESPONSIBILITIESReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Administers the Company's employee benefit programs, including medical, dental, vision, prescription, life insurance, disability, retirement, and other benefit offerings.Coordinates benefit enrollments, qualifying life event changes, terminations, COBRA administration, and annual open enrollment activities.Assists in reviewing the competitiveness of employee benefit programs by gathering market data, industry trends, and benchmarking information.Monitors benefit trends, legislative changes, and best practices, and provides information and recommendations to support benefit program evaluations.Assists with the evaluation and implementation of benefit program changes to support organizational goals and employee needs.Serves as the primary point of contact for employee benefit questions and assists employees in understanding available benefit programs and enrollment procedures.Maintains accurate benefit records within the HRIS and ensures timely processing of employee benefit transactions.Processes benefit invoices, reconciles billing discrepancies, and works with vendors to resolve issues.Assists with preparation and submission of required benefit-related reports and filings, including Form 5500 support and other internal or external reporting requirements.Coordinates with benefit providers, brokers, and third-party administrators to ensure timely and accurate administration of benefit programs.Prepares employee communication materials, benefit guides, and enrollment information for distribution.Monitors benefit-related documentation to help ensure compliance with applicable federal and state regulations.Maintains confidentiality of employee records and sensitive information.Provides administrative support to the Human Resources department, including assisting with HR projects, reporting, personnel records, and other HR initiatives as assigned.Provides support to the Payroll department by assisting with benefit deductions, payroll-related benefit changes, audits, reconciliations, and serving as backup for designated payroll functions as needed.Assists with HR and payroll audits by gathering and organizing requested documentation.Performs other related duties as assigned.KNOWLEDGE, SKILLS & ABILITIESWorking knowledge of employee benefit administration and applicable federal and state regulations.Understanding of HRIS systems and benefit administration processes.Strong organizational skills with exceptional attention to detail and accuracy.Excellent interpersonal and customer service skills with the ability to communicate effectively with employees at all levels of the organization.Ability to handle confidential information with professionalism and discretion.Strong computer skills, including Microsoft Office and/or Google Workspace.Ability to prioritize multiple tasks, meet deadlines, and adapt to changing priorities.Strong analytical and problem-solving skills.Ability to work independently while also collaborating effectively with HR, Payroll, managers, employees, vendors, and benefit providers.EDUCATION AND WORK EXPERIENCEAssociate's or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field preferred.Two or more years of experience in employee benefits.Experience with HRIS systems and benefit administration preferred.Manufacturing or distribution environment experience preferred.An equivalent combination of education, training, and experience will be considered.