Benefits Compliance Specialist

AlphaStaff, Inc.; Town of Florida (NY); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

HSA & FSA eligibility

Pet Insurance

401(k) with company contribution

Paid time off

Job summary

AlphaStaffHCM is seeking a Benefits Compliance Specialist to support the administration and compliance of master and client-sponsored health and welfare employee benefit programs. This role collaborates with Benefits, HR, Payroll, Insight Business and Insurance Solutions, brokers, carriers, and TPAs to ensure accurate programs while remaining compliant with applicable regulations.

The position emphasizes open enrollment, regulatory reporting, data analysis, and ongoing process improvements.

Qualifications

• Significant experience in benefits administration and compliance.
• Knowledge of federal, state, and local benefits regulations.
• Experience with Form 5500 reporting.
• Familiarity with 401(k) governance and fiduciary processes.
• Certifications such as CEBS or SHRM-CP/SHRM-SCP are preferred.

Responsibilities

• Manage and maintain the Benefits Compliance Calendar and regulatory deadlines.
• Coordinate required employee benefit notices, disclosures, and communications.
• Support administration of health, welfare, and voluntary benefit plans.
• Assist with Form 5500 filings, audits, and annual testing.
• Develop reports and compliance tracking tools.
• Support vendor performance reviews and service delivery.

Skills

Benefits administration

Regulatory compliance

Form 5500 reporting

Vendor management

Analytical thinking

Tools

Benefits platforms

Job description

AlphaStaffHCM is seeking a Benefits Compliance Specialist to support the administration and compliance of master and client-sponsored health and welfare employee benefit programs. This role partners with the AlphaStaffHCM Benefits, HR, and Payroll teams, AlphaStaffHCM's affiliated insurance agency, Insight Business and Insurance Solutions, Inc., brokers, carriers, and TPAs to ensure benefit programs are administered accurately, efficiently, and in accordance with company policies and applicable regulations. The ideal candidate possesses strong analytical skills, exceptional attention to detail, and a passion for benefits administration and compliance.

Annual Salary range: 75K-85K

Responsibilities include, but are not limited to:

Benefits Administration & Compliance

• Manage and maintain the Benefits Compliance Calendar and ensure adherence to federal, state, and local regulatory deadlines.
• Coordinate required employee benefit notices, disclosures, and communications.
• Support administration of health, welfare, and voluntary benefit plans.
• Partner with benefits vendors, brokers, carriers, TPAs, and internal stakeholders.
• Assist with preparation and coordination of Form 5500 filings, audits, annual testing, and required reporting.
• Monitor industry trends and federal, state, and local compliance requirements affecting employee health and welfare benefit programs.
• Conduct periodic compliance reviews and identify process improvements.
• Support annual open enrollment activities and employee education initiatives.
• Manage documentation, record retention, and compliance files.
• Respond to employee and client inquiries related to health and welfare benefit plan administration.
• Develop reports, metrics, and compliance tracking tools.
• Assist with vendor performance reviews and service delivery management.
• Support internal audits and operational reviews.

Preferred Qualifications

• CEBS (Certified Employee Benefit Specialist).
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.
• Experience with 401(k) governance and fiduciary processes.
• Experience supporting Form 5500 reporting.
• Familiarity with benefits administration platforms.
• Experience within a PEO, insurance carrier, benefits brokerage, consulting organization, or outsourced HR environment.

Core Competencies

Benefits Administration: Demonstrates expertise in administering employee benefit programs, ensuring accurate enrollment, eligibility management, and employee support while maintaining compliance with plan requirements.

Compliance Management: Applies thorough knowledge of federal, state, and local benefits regulations to ensure organizational compliance, mitigate risk, and support audit readiness.

Analytical Thinking: Utilizes data analysis and critical thinking skills to identify trends, resolve complex benefits issues, and recommend effective solutions that support business objectives.

Vendor Management: Builds and maintains productive relationships with benefits vendors and third-party administrators to ensure service quality, compliance, and operational efficiency.

Attention to Detail: Maintains a high level of accuracy when reviewing benefits data, documentation, communications, and regulatory requirements to minimize errors and ensure compliance.

Project Coordination: Effectively coordinates benefits-related projects, system implementations, and annual enrollment activities, ensuring timelines, deliverables, and stakeholder expectations are met.

Communication: Communicates benefits information clearly and professionally to employees, vendors, and leadership, translating complex regulatory and plan details into understandable guidance.

Continuous Improvement: Proactively identifies opportunities to enhance benefits processes, controls, and employee experience through process optimization, compliance best practices, and innovative solutions.

This position is primarily office-based, with work performed on a computer in either a corporate office or a remote home office setting. The role may require using telephones, participating in virtual or in-person meetings, attending company events, and completing training sessions. The environment is designed to be accessible and inclusive, and reasonable accommodations will be provided as needed to support individuals with disabilities.

What We Offer

We are proud to provide a comprehensive and competitive total rewards package designed to support your health, financial security, and overall well‑being. Highlights include:

Competitive Compensation

Salary package aligned with experience and market standards.

Robust Benefits Package

• Medical Insurance: More than 80% employer‑covered for employees and approximately 56–66% employer‑covered for dependents (varies by United Healthcare plan).
• Supplemental Insurance Options
• HSA & FSA Eligibility:Includes a $1,000 employer HSA contribution for eligible plans
• Pet Insurance
• Legal Discount Plan
• And more

401(k) plan with company contribution

Wellness & Work-Life Support

Your holistic well‑being matters to us. We offer:

• A year‑round wellness event calendar
• Wellness challenges
• Employee Assistance Program (EAP) for confidential support
• Employee discount program
• A culture that encourages balance and personal wellness

Paid Time Off

• Generous PTO
• Paid holidays
• Floating holiday
• Volunteer time off, empowering you to give back

Company Overview:

Since 1997, AlphaStaffHCM has delivered HR outsourcing solutions to thousands of small and medium-sized businesses across the country, as well as some large organizations. AlphaStaffHCM is majority-owned by its management team, giving it the freedom to invest in its employees and client relationships to drive long‑term value. With a dynamic, adaptable approach, we continually find the best solutions to meet our clients' needs. We help our clients improve talent management, compliance, employee benefits, and HR technology by creating tailored solutions. Our experienced leadership team comprises thought leaders in the human capital management and insurance sectors. We are constantly looking for “athletes” – driven and passionate individuals, to join our dynamic team. Our company culture emphasizes diversity and a collaborative environment where everyone's opinion is valued. As a team, we have one mission: to create Raving Fans with every interaction as we help our clients solve day‑to‑day human capital challenges better, faster, and smarter.

Disclaimers:

AlphaStaff, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. AlphaStaff, Inc. also prohibits harassment of applicants or employees based on any of these protected categories.

To help ensure a safe, healthy, and productive work environment for our employees and others, to protect company property, and to ensure efficient operations, AlphaStaff, Inc. has adopted a policy of maintaining a workplace free of drugs and alcohol. Employees and applicants may be requested to submit to drug and alcohol testing in accordance with applicable law.

This job posting is a corporate role within AlphaStaff's internal team and is not associated with client-facing staffing services but is intended for hiring within our internal operations.