Payroll Specialist

AlphaStaff, Inc.; Town of Florida (NY); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

401(k) plan

HSA & FSA Eligibility

Employer-sponsored wellness programs

Paid time off

Job summary

AlphaStaffHCM is seeking a Payroll Specialist to process payroll for client companies across multiple states, ensuring accuracy and high service levels. The role involves coordinating with IT for custom reports, handling payroll codes, locations, and GL setups, and delivering timely responses to client inquiries.

Office-based position with potential for remote components; strong Excel skills and experience with Prism PEO Software and Salesforce are preferred; FPC CPS certifications are a plus.

Qualifications

• Associate degree in Business Administration, Accounting, HR, or related field.
• 3–5 years of payroll, HRIS, or PEO experience.
• Ability to learn new systems quickly and adapt to changing processes.
• Strong communication and follow-up skills with cross-functional collaboration.
• Proficiency with Microsoft Excel (formulas, filters, pivot tables).
• FPC or CPS certification preferred.
• Attention to detail and customer service excellence.
• Strong problem solving and time management skills.

Responsibilities

• Processes and reviews initialized payrolls, identifying and correcting errors to ensure accuracy.
• Provides pre-posting payroll reports to clients for review and approval.
• Collaborates with IT to specify client reports and QA test accuracy.
• Manages pay codes, job positions, pay locations, PTO adjustments, GL setups, and other ongoing client maintenance needs.
• Responds to payroll inquiries promptly and professionally.
• Delivers high-level customer service and supports system usage training.

Skills

Payroll processing

Customer service

Communication

Multitasking

Attention to detail

Education

Associate degree in Business Administration, Accounting, or Human Resources

Tools

Prism PEO Software

Salesforce

HRIS platforms

Cloud Storage

Job description

AlphaStaffHCM is seeking a Payroll Specialist to process payroll for various client companies across multiple states, each with different pay frequencies. This role requires maintaining high-quality standards for all payroll transactions and ensuring that customer service levels meet organizational expectations.

Salary Range

$25-29/hr

Responsibilities include, but are not limited to

• Processes and reviews initialized payrolls, identifying and correcting errors to ensure accuracy.
• Provides pre-posting payroll reports to clients for review and approval.
• Collaborates with IT by supplying specifications for customized client reports and performing QA testing to validate accuracy.
• Prioritizes critical payroll maintenance needs and monitors client trends, including late submissions and recurring issues.
• Supports ongoing enhancement initiatives for key systems, such as Prism, Cloud Storage, and Salesforce.
• Responds to and resolves client payroll inquiries promptly and professionally.
• Manages pay codes, job positions, pay locations, PTO adjustments, general ledger setups, and other ongoing client maintenance needs.
• Delivers Raving Fans level customer service when assisting clients with payroll or system inquiries.
• Utilizes Salesforce and Outlook to track and manage all open client issues, interdepartmental requests, client complaints, supplemental payroll runs, employee address updates, and other action items requiring follow-up.
• Resolves user security-related inquiries within the HRIS web portal.
• Processes Add Location submissions, establishing new client locations, and assigning appropriate manager access.
• Creates payroll import templates as needed to support client payroll upload processes.
• Conducts payroll training for clients upon request.
• Educates clients on best practices and system functionality to enhance understanding and promote efficient system usage.
• Ensures all client processing notes are accurate and current in PRISM.
• Serves as the primary point of contact for client-specific or exception-based payroll maintenance.
• Partners with Client Technology to resolve employee user login and system access issues.
• Maintains regular and punctual attendance consistent with ADA, FMLA, federal, state, and local requirements, as well as company policies.
• Performs additional tasks or projects as assigned by the Payroll Manager.

Qualifications

Education & Experience

• Associate degrees in Business Administration, Accounting, Human Resources, or a related field, preferred.
• 3 to 5 years of related work experience in payroll, HRIS, or within a PEO environment.
• Demonstrated ability to learn new systems, processes, and technologies quickly.
• Strong communication and follow‑up skills with the ability to build effective working relationships.
• Proven ability to multitask, prioritize, and consistently deliver superior customer service.
• Experience using Prism PEO Software preferred.
• Strong proficiency in Microsoft Excel, including formulas, filters, and pivot tables.
• Fundamental Payroll Certification (FPC) or Certified Payroll Specialist (CPS), preferred.
• Attention to Detail: Ensures accuracy in payroll processing, reporting, and system updates.
• Customer Service Excellence: Provides timely, professional, and solutions‑oriented support to clients and internal partners.
• Time Management: Effectively manages competing priorities in a deadline‑driven payroll environment.
• Technical Aptitude: Able to quickly learn, navigate, and troubleshoot payroll and HRIS systems.
• Problem Solving: Identifies issues proactively and resolves them efficiently with minimal supervision.
• Communication Skills: Communicates complex information clearly and professionally, both verbally and in writing.
• Collaboration: Works effectively with cross‑functional teams, including Payroll, HR, IT, and Client Technology.

This position is primarily office‑based, with work performed on a computer in either a corporate office or a remote home office setting. The role may require using telephones, participating in virtual or in‑person meetings, attending company events, and completing training sessions. The environment is designed to be accessible and inclusive, and reasonable accommodations will be provided as needed to support individuals with disabilities.

What We Offer

We are proud to provide a comprehensive and competitive total rewards package designed to support your health, financial security, and overall well‑being. Highlights include:

Competitive Compensation

• A salary package aligned with experience and market standards.

Robust Benefits Package

• Medical Insurance: More than 80% employer‑covered for employees and approximately 56–66% employer‑covered for dependents (varies by United Healthcare plan).
• Supplemental Insurance Options
• HSA & FSA Eligibility
• Includes a $1,000 employer HSA contribution for eligible plans
• Pet Insurance
• Legal Discount Plan
• And more
• 401(k) plan with company contribution

Wellness & Work-Life Support

Your holistic well‑being matters to us. We offer:

• A year‑round wellness event calendar
• Wellness challenges
• Employee Assistance Program (EAP) for confidential support
• Employee discount program
• A culture that encourages balance and personal wellness

Paid Time Off

• Generous PTO
• Paid holidays
• Floating holiday
• Volunteer time off, empowering you to give back

Company Overview

Since 1997, AlphaStaffHCM has delivered HR outsourcing solutions to thousands of small and medium‑sized businesses across the country, as well as some large organizations. AlphaStaffHCM is majority‑owned by its management team, giving it the freedom to invest in its employees and client relationships to drive long‑term value. With a dynamic, adaptable approach, we continually find the best solutions to meet our clients' needs. We help our clients improve talent management, compliance, employee benefits, and HR technology by creating tailored solutions. Our experienced leadership team comprises thought leaders in the human capital management and insurance sectors. We are constantly looking for "athletes" – driven and passionate individuals, to join our dynamic team. Our company culture emphasizes diversity and a collaborative environment where everyone's opinion is valued. As a team, we have one mission: to create Raving Fans with every interaction as we help our clients solve day‑to‑day human capital challenges better, faster, and smarter.

Disclaimers

AlphaStaff, Inc. is an Equal Employment Opportunity (EEO) employer and does not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), past or present military service, disability, genetic information, or any other basis protected by applicable federal, state, or local laws. AlphaStaff, Inc. also prohibits harassment of applicants or employees based on any of these protected categories.

To help ensure a safe, healthy, and productive work environment for our employees and others, to protect company property, and to ensure efficient operations, AlphaStaff, Inc. has adopted a policy of maintaining a workplace free of drugs and alcohol. Employees and applicants may be requested to submit to drug and alcohol testing in accordance with applicable law.

This job posting is a corporate role within AlphaStaff's internal team and is not associated with client‑facing staffing services but is intended for hiring within our internal operations.