Benefits and HR Operations Specialist

Cahill Contractors LLC; San Francisco (CA); Hybrid; USD 55,000 - 63,000; Full time

Benefits offered by this job

Hybrid in SF

Competitive salary

Healthcare benefits

401(k) with match

Paid time off

Volunteer time off

Wellness stipend

Job summary

Cahill Contractors LLC in San Francisco seeks a Benefits & HR Operations Specialist to own our benefits programs, compliance practices, and HR systems. You will guide employees through benefits, ensure regulatory updates, and maintain HR tools that drive leadership decisions.

The role blends people, process, and problem solving, with hybrid office work, open enrollment leadership, and a focus on accurate data and vendor relationships to keep our program competitive.

Qualifications

• 1–3 years HR experience with benefits administration, compliance, or HRIS.
• Proficient in MS Excel and data reporting.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and teamwork.

Responsibilities

• Lead annual open enrollment planning and communication.
• Serve as first point of contact for benefits questions.
• Support leave programs (FMLA, parental, disability) and guide employees.
• Manage relationships with benefits vendors and carriers.
• Own HR technology stack: Viewpoint, Lattice, Cypher and ensure data accuracy.

Skills

Benefits administration

HR compliance

HRIS

Data analysis

Excel

Interpersonal skills

Attention to detail

Tools

Viewpoint HRIS

Lattice

Cypher LMS

Job description

Benefits and HR Operations Specialist

Who We Are

Cahill Contractors is a majority family- and woman-owned general contractor that specializes in the construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911. Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill’s five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer.

About the Role

We're looking for a Benefits & HR Operations Specialist to own the operational core of HR: our benefits programs, our compliance practices, and the systems that hold it all together. You'll be the go-to resource for employees navigating their benefits, the person who keeps us ahead of changing regulations, and the owner of the HR tools and data that help leadership make smart decisions. If you enjoy the mix of people, process, and problem-solving, this role has a lot of room for you to make your mark.

What You'll Do

Benefits Administration

• Lead our annual open enrollment, from planning and vendor coordination through employee communication and follow-through
• Be the trusted first stop for employees with benefits questions, helping them understand and get the most from their coverage
• Support leave programs, including FMLA, parental leave, and disability, and guide employees through what can be stressful life events
• Manage relationships with benefits vendors and carriers, holding partners accountable for service and accuracy
• Benchmark our programs against the market and recommend improvements that keep our offerings competitive
• Process benefit changes throughout the year and support required annual filings and program reporting
• Partner with Accounting on the administration of our 401(k) plan

Compliance

• Keep Cahill's employment practices aligned with federal, state, and local laws, and flag changes before they become issues
• Own required postings and regulatory coordination across all the cities and states where we operate
• Maintain and update our HR policies and employee handbook
• Track compliance training and coordinate sessions as needs arise
• Conduct I-9 audits and handle employment verifications

HR Systems & Data

• Own our HR technology stack: Viewpoint (HRIS/payroll), Lattice (performance management), and Cypher (learning management)
• Keep data accurate and systems running smoothly
• Document and maintain HR's standard operating procedures so our processes are consistent

What You Bring

• 1-3 years of experience in HR, with hands-on exposure to benefits administration, HR compliance, or HRIS
• A sharp eye for detail and a strong sense of organization; you catch the things others miss
• Comfort with data: you can pull reports and spot trends
• Solid proficiency in Microsoft Office, especially Excel
• The judgment to handle sensitive and confidential information with discretion
• Strong interpersonal skills and a genuine interest in helping people
• The ability to manage competing priorities, adapt quickly, and work well across departments

Nice to Have

• Experience with HR technology (HRIS, benefit platforms, LMS and performance tools)
• Experience in construction or another project-based industry

Physical Requirements

The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to perform the essential functions of this job successfully. While performing the duties of this job, the employee occasionally works in an office or hybrid setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. This position will be regularly required to:

• Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
• Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.)
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
• Sit at a desk for prolonged periods of time working on a computer.
• Talk and hear at normal levels. The noise level in the office work environment is usually low to moderate.
• Must be able to lift up to 15 pounds at times.
• Must be able to lift up to 30 pounds occasionally.

What Can Cahill Offer You?

• Employment – This is a full-time position located in downtown San Francisco. This role is hybrid, with a minimum of 3 days in the office. In addition to a competitive salary, we offer an annual discretionary performance-based bonus.
• Healthcare Benefits - We provide coverage options with a PPO plan, an HMO plan, including Kaiser. Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options are available for spouse/partner and family coverage. Additionally, we offer a Medical FSA option.
• Retirement - Our 401(k) plan includes significant employer matching and an annual discretionary contribution. We also offer financial advisors to help you plan for your future.
• Time Off - We understand the importance of balancing work and personal life. Our flexible PTO package allows you to recharge and take care of life's demands. The position starts with 5 days of PTO already earned and will accrue 3 additional weeks of PTO in the first year.
• Volunteer Time Off - We provide paid time-off for volunteering, so our team members can make a meaningful impact to the communities we serve.
• Wellness Program Cahill's Wellness Program supports physical, mental, financial, and community well-being with an annual wellness stipend, plus free resources and training.

The base hourly salary for this non-exempt role is targeted between $40.00 - $46.00.

Please view our Privacy Notice https://cahill-sf.com/privacy-statement/.

Cahill is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records