Benefits Administrator: Payroll, 401(k) & Compliance

First Coast Security Solutions; Tallahassee (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

First Coast Security Solutions is seeking a Benefits Administrator to manage day-to-day benefit tasks, maintain records, and ensure accurate payments. The role collaborates with employees, Payroll, Finance, benefit providers, and contract teams to answer questions, review reports, and ensure plan compliance.

Responsibilities include processing enrollments, terminations, and changes; maintaining records; preparing weekly and monthly benefit and 401(k) reports and payments; and resolving

Qualifications

• At least two years of related experience in benefits, payroll, HR, or accounting.
• Experience working with employee records, benefit deductions, or payment information.
• Able to review reports and benefit documents carefully and follow up on missing or incorrect information.
• Strong communication and organizational skills.
• Able to manage several tasks and meet deadlines.

Responsibilities

• Process employee benefit enrollments, changes, and terminations.
• Keep records up to date.
• Review contract and collective bargaining agreement requirements for health and welfare benefits.
• Prepare weekly health and welfare reports and process payments.
• Prepare 401(k) reports and payments and monthly union dues reports.
• Check benefit deductions and employer contributions with Payroll and follow up when amounts do not match.
• Review invoices and payment information, track due dates, and resolve issues.
• Answer employees and manager questions about benefits.
• Work with benefit providers and government agencies on benefit questions and requests.
• Keep benefit records and documents organized and follow the applicable plan and contract requirements.
• Prepare reports and keep supporting information available for review or audit.
• Complete other related duties as assigned.

Skills

Strong communication

Organization

Attention to detail

Time management

Microsoft Office experience

Tools

Microsoft Excel

Job description

First Coast Security Solutions is seeking a Benefits Administrator to manage day-to-day benefit tasks, maintain records, and ensure accurate payments. The role collaborates with employees, Payroll, Finance, benefit providers, and contract teams to answer questions, review reports, and ensure plan compliance.

Responsibilities include processing enrollments, terminations, and changes; maintaining records; preparing weekly and monthly benefit and 401(k) reports and payments; and resolving