Benefits Administrator

DePaul; Gates Center (NY); On-site; USD 39,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Generous PTO & Paid Holidays

403B with Employer Match

Employee Assistance Program

Staff Recognition Program

Employee Discount Program

Job summary

DePaul in New York is seeking a Benefits Administrator to coordinate day-to-day administration of employee benefit programs across multiple affiliates, supporting about 800 employees. This role processes enrollments and status changes, responds to employee questions, and assists with open enrollment and regulatory reporting.

You will reconcile invoices, maintain records in ADP and vendor systems, and work closely with HR leadership, brokers, payroll, and employees to provide timely, accurate

Qualifications

• At least three years of employee benefits, HR, payroll, or related administrative experience.
• Strong Excel, communication, organization, and attention to detail.
• Experience with ADP or similar HRIS; self-insured medical or workers’ compensation programs preferred.
• NY State driver’s license preferred.
• English proficiency to perform essential functions.

Responsibilities

• Serve as primary contact for routine employee benefit questions.
• Administer day-to-day medical, dental, vision, life, FSA/HSA, COBRA, and wellness benefits.
• Process enrollments, qualifying life events, status changes, and terminations in ADP and systems.
• Coordinate annual open enrollment logistics and communications.
• Reconcile benefit invoices and coordinate with payroll, finance, and vendors.
• Communicate with brokers and benefit vendors on issues and updates.
• Support workers’ compensation administration and recordkeeping.
• Assist with ACA, ERISA, COBRA, OSHA, EEOC, Medicare reporting.
• Run HRIS reports affecting eligibility and deductions; flag discrepancies.
• Prepare benefits materials and educate employees and supervisors.
• Maintain knowledge of FMLA, ADA, COBRA, and workers’ comp; backup for leave.

Skills

Excel

Communication

Organization

Attention to detail

Education

Associate degree in business or HR

Bachelor's degree or HR/benefits certification

Tools

ADP

Job description

Overview

The Benefits Administrator coordinates the day-to-day administration of employee benefit programs for multiple affiliated organizations serving roughly 800 employees. This position processes enrollments and status changes, responds to employee questions, supports open enrollment, reconciles benefit invoices, maintains accurate records in ADP and vendor systems, and assists with workers' compensation and regulatory reporting. The Benefits Administrator works closely with Human Resources leadership, brokers, vendors, payroll, and employees to provide timely, accurate, and responsive benefits support.

Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits and competitive wages(see below for details)
• The pay range for this position is $28.00 - $29.20/hr.

Responsibilities

• Serve as a primary point of contact for routine employee benefit questions and refer complex or policy-related matters to Human Resources leadership.
• Administer day-to-day transactions for medical, dental, vision, life, FSA/HSA, voluntary benefits, COBRA, and wellness programs.
• Process benefit eligibility, enrollments, qualifying life events, status changes, and terminations accurately and timely in ADP and vendor systems.
• Coordinate annual open enrollment logistics, employee communications, education sessions, and enrollment follow-up.
• Reconcile benefit invoices, prepare payment allocations, research discrepancies, and coordinate corrections with payroll, finance, and vendors.
• Communicate with brokers and benefit vendors regarding employee issues, plan administration, system updates, and routine service needs.
• Support workers’ compensation administration by reviewing documentation, coordinating claim information, tracking case activity, and maintaining required records.
• Assist with required benefit and employment-related reporting, notices, audits, and recordkeeping, including ACA, ERISA, COBRA, OSHA, EEOC, and Medicare requirements.
• Run and review HRIS reports affecting benefit eligibility, deductions, enrollment, and ACA measurement periods; identify and elevate discrepancies.
• Prepare benefits materials and assist with employee and supervisor education related to benefits, workers’ compensation, safety, and leave processes.
• Maintain working knowledge of FMLA, ADA, COBRA, and Workers’ Compensation requirements and provide backup support for leave administration as assigned.

Qualifications

Education & Experience

• At least three years of employee benefits, human resources, payroll, or related administrative experience; strong Excel, communication, organization, and attention-to-detail skills required.
• Experience with ADP or a comparable HRIS and experience supporting self-insured medical or workers’ compensation programs preferred.
• Valid, unrestricted NY State driver's license is strongly preferred.
• Associate degree in business, human resources, or a related field preferred; bachelor's degree or HR/benefits certification a plus. An equivalent combination of education and relevant experience will be considered.
• Ability to speak, read, write, and understand English sufficiently to safely and effectively perform the essential functions of the position.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods; lift up to 20 pounds; communicate effectively; and perform routine office tasks, including typing, filing, and operating standard office equipment.

Benefits

This position is eligible for the following for the following benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Generous PTO & Paid Holidays
• 403B with Employer Match
• robust Employee Assistant Program
• Staff Recognition Program
• Employee Discount Program

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit, and program need.