Benefits Administrator

DePaul; City of Rochester (NY); Presencial; USD 80.231.000 - 83.670.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Generous PTO & Paid Holidays

403B with Employer Match

Employee Assistance Program

Staff Recognition Program

Employee Discount Program

Descripción de la vacante

DePaul is seeking a Benefits Administrator to coordinate daily administration of employee benefit programs for multiple affiliated organizations and ~800 employees. You will enroll, answer inquiries, and support open enrollment, while reconciling invoices and maintaining records in ADP and vendor systems.

The role requires strong Excel and HR experience, with a focus on accuracy and timely benefit processing. A NY driver’s license is preferred; bachelor’s or HR certification is a plus.

Formación

• At least three years of employee benefits, HR, payroll, or related administrative experience.
• Strong Excel, communication, organization, and attention-to-detail skills.
• Experience with ADP or a comparable HRIS; supporting self-insured programs preferred.

Responsabilidades

• Coordinate day-to-day administration of medical, dental, vision, life, FSA/HSA, COBRA, and wellness programs.
• Process benefit eligibility, enrollments, changes, and terminations in ADP and vendor systems.
• Assist with open enrollment logistics, communications, and education sessions.
• Reconcile benefit invoices, prepare payments, and coordinate corrections with payroll and vendors.
• Communicate with brokers/vendors about plan administration and service needs.
• Support workers’ compensation processing, documentation, and reporting.
• Assist with ACA, ERISA, COBRA, OSHA, EEOC, and Medicare reporting responsibilities.

Conocimientos

Excel

Communication

Organization

Attention to detail

Educación

Associate degree in business/HR or related field

Herramientas

ADP or HRIS

Descripción del empleo

The Benefits Administrator coordinates the day-to-day administration of employee benefit programs for multiple affiliated organizations serving roughly 800 employees. This position processes enrollments and status changes, responds to employee questions, supports open enrollment, reconciles benefit invoices, maintains accurate records in ADP and vendor systems, and assists with workers' compensation and regulatory reporting. The Benefits Administrator works closely with Human Resources leadership, brokers, vendors, payroll, and employees to provide timely, accurate, and responsive benefits support.

Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits and competitive wages (see below for details)
• The pay range for this position is $28.00 - $29.20/hr.
• Serve as a primary point of contact for routine employee benefit questions and refer complex or policy-related matters to Human Resources leadership.
• Administer day-to-day transactions for medical, dental, vision, life, FSA/HSA, voluntary benefits, COBRA, and wellness programs.
• Process benefit eligibility, enrollments, qualifying life events, status changes, and terminations accurately and timely in ADP and vendor systems.
• Coordinate annual open enrollment logistics, employee communications, education sessions, and enrollment follow-up.
• Reconcile benefit invoices, prepare payment allocations, research discrepancies, and coordinate corrections with payroll, finance, and vendors.
• Communicate with brokers and benefit vendors regarding employee issues, plan administration, system updates, and routine service needs.
• Support workers’ compensation administration by reviewing documentation, coordinating claim information, tracking case activity, and maintaining required records.
• Assist with required benefit and employment-related reporting, notices, audits, and recordkeeping, including ACA, ERISA, COBRA, OSHA, EEOC, and Medicare requirements.
• Run and review HRIS reports affecting benefit eligibility, deductions, enrollment, and ACA measurement periods; identify and elevate discrepancies.
• Prepare benefits materials and assist with employee and supervisor education related to benefits, workers’ compensation, safety, and leave processes.
• Maintain working knowledge of FMLA, ADA, COBRA, and Workers’ Compensation requirements and provide backup support for leave administration as assigned.

Education & Experience

• At least three years of employee benefits, human resources, payroll, or related administrative experience; strong Excel, communication, organization, and attention-to-detail skills required.
• Experience with ADP or a comparable HRIS and experience supporting self-insured medical or workers’ compensation programs preferred.
• Valid, unrestricted NY State driver's license is strongly preferred.
• Associate degree in business, human resources, or a related field preferred; bachelor's degree or HR/benefits certification a plus. An equivalent combination of education and relevant experience will be considered.
• Ability to speak, read, write, and understand English sufficiently to safely and effectively perform the essential functions of the position.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods; lift up to 20 pounds; communicate effectively; and perform routine office tasks, including typing, filing, and operating standard office equipment.

This position is eligible for the following for the following benefits Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B with Employer Match, robust Employee Assistant Program, Staff Recognition Program and Employee Discount Program.

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit, and program need.