Benefits Administration Specialist

HDR; Omaha (NE); On-site; USD 42,000 - 52,000; Full time

Job summary

HDR, an employee‑owned company, is hiring a Benefits Assistant to support U.S. and Canada benefits programs. You will partner with employees, HR partners, and vendors to ensure accurate, efficient service across retirement, health, and welfare plans.

The role emphasizes data accuracy, confidentiality, and compliance while handling international PTO and reporting. The successful candidate will have a degree in Business or related work experience, plus strong MS Office skills and customer service

Qualifications

• Bachelor's Degree in Business or equivalent related work experience required.
• Proficient using MS Suite.
• Self‑motivated, well‑organized and strong attention to detail.
• Ability to adhere to deadlines and multi‑task in a fast‑paced environment.
• Ability to communicate well and display good customer service on the phone, via email and face‑to‑face.
• Must be willing to keep up with changing laws and regulations.
• Must have the ability to keep a high level of confidentiality.
• Excellent written and verbal communication skills.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

Responsibilities

• Respond to routine benefit inquiries, providing clear guidance to employees and resolving coverage‑related issues.
• Process and audit benefit changes within HDR’s HRIS to ensure data accuracy and compliance with plan requirements.
• Provide administrative support for Health & Welfare, 401(k), ESOP, International Phantom Shares, Executive Benefits programs, and other company‑sponsored plans.
• Manage international PTO tracking with accuracy and confidentiality.
• Support ongoing administration of HDR’s U.S. and Canada health and welfare plans, including documentation, eligibility maintenance, and vendor communication.
• Prepare and deliver 401(k) and Deferred Compensation reports for retirement plan carriers to support timely processing.
• Administer HDR’s service award program, ensuring seamless recognition of employee milestones.
• Assist in maintaining and updating the internal Benefits Intranet site to keep information current and employee‑friendly.
• Analyze HR and benefits‑related data to support decision‑making, audit requirements, and program improvements.
• Compile detailed reports, summaries, and presentations for use by HR leadership and retirement committees.
• Schedule, coordinate, and provide administrative support for retirement committee meetings.
• Support compliance‑related tasks such as documentation management, record‑keeping, and audit preparation.
• Lead and assist with special projects that enhance process efficiency, strengthen program delivery, or support new benefit initiatives.
• Perform other duties as assigned to contribute to the overall success of the HR/Benefits team.

Skills

HRIS experience

Payroll experience

Benefits administration

Education

Bachelor's Degree in Business or equivalent related work experience

Tools

MS Suite

Job description

HDR, an employee‑owned company, is hiring a Benefits Assistant to support U.S. and Canada benefits programs. You will partner with employees, HR partners, and vendors to ensure accurate, efficient service across retirement, health, and welfare plans.

The role emphasizes data accuracy, confidentiality, and compliance while handling international PTO and reporting. The successful candidate will have a degree in Business or related work experience, plus strong MS Office skills and customer service