Retirement Plans Administrator

HDR; Omaha (NE); On-site; USD 70,000 - 90,000; Full time

Job summary

HDR, located in Omaha, NE, is seeking a Retirement Plan Administrator. The role involves administering the 401(k) plan, ESOP, and related programs while ensuring compliance with ERISA regulations. Candidates should have a Bachelor’s degree in Human Resources or Business and at least 3 years of relevant experience. Proficiency in HRIS and payroll systems is essential. This position offers a chance to contribute in a supportive and employee-owned culture with limited travel required.

Qualifications

• 3+ years hands-on experience with retirement plans (401(k), ESOP).
• Experience with phantom share or Canadian retirement plans is a plus.
• Minimum 3 years of benefits or finance experience.

Responsibilities

• Administration of the 401(k) plan and ESOP.
• Maintain participant data and process contributions and distributions.
• Coordinate enrollment and education webinars for international shares.

Skills

Experience with retirement plans (401(k), ESOP)

Knowledge of ERISA laws

Proficiency in Excel, PowerPoint, Word, Outlook

Strong organizational and interpersonal skills

Education

Bachelor’s degree in Human Resources or Business

Tools

HRIS

Payroll systems

Job description

HDR, an engineering, architecture and construction service firm, is seeking a Retirement Plan Administrator for its corporate human resources group based in Omaha, NE.

Responsibilities

Primary duties include administration of the 401(k) plan and ESOP, HDR stock program, international phantom share programs, Canada RRSP, and deferred compensation programs. Specific responsibilities are detailed below.

• 401(k) Plan Administration:
  • Maintain participant data, wire and process contributions and distributions.
  • Coordinate loan recordkeeping and employer allocations with payroll.
  • Assist with plan mergers, audits, filings (5500) and participant inquiries.
  • Review and create reports for accuracy.
• HDR Stock Program Administration:
  • Administer employee stock buy/sell arrangements and reconcile census data.
  • Process sales for terminated or diversification‑eligible employees.
  • Prepare reports for leadership and respond to redemption queries.
  • Coordinate with the plan recordkeeper.
• International Phantom Share Administration:
  • Coordinate enrollment and education webinars.
  • Prepare and process distributions and payroll files by country.
• Canada RRSP Administration:
  • Enroll employees and oversee annual wellness meetings.
  • Approve distributions and submit payroll files.
• Deferred Compensation (Non‑Qualified) and Phantom Share Buy/Sell:
  • Administer executive deferred compensation and buy/sell processes.
  • Verify daily and annual numbers reported to executive management.

Preferred Qualifications

• At least 3 years hands‑on experience with retirement plans (401(k), ESOP, or comparable ERISA plans).
• In‑depth knowledge of ERISA laws and regulations.
• Experience with phantom share or Canadian retirement plans is a plus.
• Deferred compensation program experience is a plus.
• Experience with company‑sponsored buy/sell arrangements is a plus.

Required Qualifications

• Bachelor’s degree in Human Resources, Business, or a related field, or equivalent experience.
• Minimum 3 years of benefits or finance experience.
• Proficiency in Excel, PowerPoint, Word, Outlook, HRIS and payroll systems.
• Strong organizational, prioritization and deadline‑management skills in a fast‑paced environment.
• Ability to work independently, exercise judgment and discretion, and maintain confidentiality.
• Strong interpersonal skills and a proven ability to build relationships.
• Efficient communication and a positive attitude toward employee‑owned culture.
• Limited travel may be required.

Equal Employment Opportunity Statement

HDR is an equal opportunity workplace and an affirmative action employer. We consider all qualified applicants regardless of criminal history or other protected characteristics.