Benefit Coordinator

The Illinois Association of School Administrators; Elmhurst, Northern (IL, KY); Hybrid; USD 72,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Life insurance

Vision

IMRF

Paid time off

Job summary

The Illinois Association of School Administrators seeks a Benefits Administrator to coordinate daily benefit operations, enroll new staff, and manage leaves and related records. You will work with the district to ensure accurate enrollment, deductions, and compliance.

The role involves administering benefit plans, processing payroll and insurance information, handling ACA reports, and supporting employees with benefits questions. Strong MS Office and district MIS skills are required.

Qualifications

• Education or experience in benefits, school operations, or HR.
• Proficient with MS Office, Google Suite, and district MIS.

Responsibilities

• Coordinate daily operations of employee benefits.
• Oversee employee wellness initiatives and programs.
• Administer benefit plans including enrollments, changes, terminations.
• Enroll new employees in benefit plans and provide benefits orientation.
• Process payroll/insurance data for accurate deductions.
• Audit and reconcile payroll deductions and benefits.
• Troubleshoot and resolve benefit issues for employees.
• Prepare and submit ACA reports.
• Coordinate FMLA/Leave and IMRF/TRS reporting.
• Handle unemployment claims and hearings.

Education

Relevant experience in benefits or HR

Tools

Microsoft Office Suite

Google Suite

School-based business management systems

Job description

• Coordinate daily operations of employee benefits.
• Oversee and lead employee wellness initiatives and programs
• Serve on the Insurance Committee and coordinate with the insurance broker and committee membership
• Administer employee benefit plans, including enrollments, changes, and terminations.
• Enrolls new employees in benefit plans and provides benefits orientation.
• Process and maintain required information in payroll and insurance systems to ensure accurate record-keeping and proper benefit and deduction amounts.
• Audit and reconcile payroll deduction and benefits amounts for employee benefits.
• Troubleshoot and resolve employee benefit issues and questions from current and potential employees.
• Develop communication tools to enhance understanding of employee benefits packages.
• Audit and submit payment for employee benefit premiums.
• Invoice employees for insurance premiums not collected through payroll.
• Complete and submit ACA reports.
• Provides vendors appropriate documentation for life, pension, and disability benefits claims.
• Coordinate all employee leave of absences; processes leave of absence approvals and rejections.
• Processes unemployment claims filed by former employees.
• Participates in unemployment hearings.
• Posts Summary Benefit Plan Descriptions for employees.
• Administers District Leave program, including FMLA, General Leaves and IMRF Benefit Protected Leaves.
• Coordinate the ETC Sick Leave Bank Committee
• Processes time off allotments such as vacation, sick and personal time for all employees.
• Maintains records for the District Leave Program.
• Manages workers’ compensation for all employees; submits and maintains workers’ compensation records.
• Manages the approval or denial of workplace accommodations requested by employees.
• Coordinates all claims related to district liability insurance, including claims, billing, and data submittal
• Serve as district contact and resource for the Employee Assistance Program, 403b program, and related fringe benefits outlined in Board Policy and collective bargaining agreements.
• Prepares annual OSHA report
• Assist with IMRF and TRS reporting; ensure reporting requirements are executed
• Process verification of employment forms for current and former employees.
• Other related duties as assigned

Qualifications

Education, Experience, and Licensure:

• Relevant experience and/or post-secondary training in benefits, school business operations, or human resources
• Proficient use of Microsoft Office suite, Google suite, and school-based business management information systems

Salary/Benefits

Salary Range: $72,000-$90,000, based on applicable experience

Benefits Offered: Medical, dental, life, vision, IMRF, and paid time off

Link to District/Third Party Online Application Web Page