District Operations Specialist

The Illinois Association of School Administrators; Streator (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

The Illinois Association of School Administrators seeks a District Business Coordinator to lead district payroll, benefits administration, and comprehensive financial operations. You will coordinate pension filings, audit preparation, and essential reporting while ensuring compliance with state rules.

The role involves managing accounts payable/receivable, employee leave tracking, onboarding, and records maintenance.

Qualifications

• Bachelor's degree preferred in business, school finance, or a closely related field.
• Proven experience managing full-cycle payroll systems, tracking employee attendance/leave, and processing public pension contributions.
• Knowledgeable/experience with computers and financial software.
• School finance, accounting experience, and experience with school grant reporting.

Responsibilities

• Manage and execute the district's comprehensive payroll operations, including tax withholdings, reporting, and data management.
• Administer employee health, dental, vision, life, and supplemental insurance programs.
• Complete and remit pension filings and contribution reports for TRS and IMRF.
• Manage accounts payable and accounts receivable per district policy and state standards.
• Coordinate employee leave administration under FMLA and track statutory requirements.
• Prepare financial and operational reports as directed by the Superintendent and Board.
• Assist with annual financial audit preparation.

Skills

Payroll systems

Attendance tracking

Pension contributions

Education

Bachelor's degree in business or school finance

Tools

Financial software

Job description

• Manages and executes the district's comprehensive payroll operations, including processing tax
  withholdings, mandatory reporting, and systemic data management
• Administers employee health, dental, vision, life, and supplemental insurance programs
• Completes and remits regulatory pension filings and contribution reports for the Teachers'
  Retirement System (TRS) and Illinois Municipal Retirement Fund (IMRF)
• Manages and reconciles the district's Imprest Fund accounts alongside daily bookkeeping
  assignments
• Coordinates employee leave administration, tracking statutory requirements under the Family
  and Medical Leave Act (FMLA)
• Serves as a district administrator for Frontline-Absence Management to track staff attendance
  and process time-off requests
• Prepares necessary financial and operational reports as the District Business Coordinator and
  Superintendent may direct
• Processes accounts payable and accounts receivable in compliance with district policy and state
  accounting standards
• Gathers and organizes data to support the district's zero-based budgeting processes
• Assists with the documentation and preparation for the annual financial audit
• Manages the onboarding process for new employees, including background checks, licensure
  verification, and initial orientation
• Maintains official personnel files, tracks employee leave requests, and assists with collective
  bargaining agreement documentation
• Coordinates the preparation, publication, and distribution of Board of Education meeting
  agendas and packets in accordance with the Open Meetings Act
• Attends all official Board of Education meetings to record and draft the official minutes of the
  proceedings
• Maintains and serves as the custodian of official school board records, resolutions, and legal
  documents

Qualifications

• Bachelor's degree preferred, specifically in business, school finance, or a closely related field
• Proven experience managing full-cycle payroll systems, tracking employee attendance/leave, and
  processing public pension contributions
• Knowledgeable/experience with computers and financial software
• School finance, accounting experience, and experience with school grant reporting

Salary/Benefits

• This is an at-will, salaried non-exempt position tracking a 246-day work calendar. The annual
  salary is recommended by the Superintendent and approved annually by the Board of Education.

Additional Notes

If you have any questions please contact [e-mail]