Behavioral Health Coordinator

Socket.dev; Lake Elmo (MN); On-site; USD 36,000 - 48,000; Full time

Job summary

HealthPartners in Minnesota is seeking a Behavioral Health Coordinator to support clinic reception, scheduling, registration, and medical records for adults across our Regions Behavioral Health team.

You will warmly greet patients, verify registrations and insurance, collect co-pays, and enter visits in EPIC while coordinating interpreters and transportation as needed. The role emphasizes strong customer service, accuracy, and teamwork.

Qualifications

• High school diploma or GED required.
• Two years of experience interacting with the public using phones and computers.
• Strong customer service and communication skills.

Responsibilities

• Greet patients upon arrival and check in.
• Verify registration and insurance information; collect co-payments.
• Verify insurance for service type and provide paperwork/instructions.
• Schedule various patient appointments and coordinate interpreters/transportation.
• Enter refill requests in EPIC and arrange follow-up scheduling.
• Handle department communications and maintain waiting area cleanliness.

Skills

Customer service

Computer & phone systems

Attention to detail

Under pressure

Education

High school diploma or GED

Tools

EPIC

Job description

HealthPartners is looking to hire a Behavioral Health Coordinator to join our Regions Behavioral Health team! Come join us as a Partner for Good and help us make an impact on the care and experience that our patients and their families receive every day.

Position Summary:

The purpose of this position is to provide clinic reception, patient appointment scheduling, referral administration/information, registration, medical record and other clerical support services to designated area; and to perform related duties as assigned. Works with patients of all ages, primarily adults.

Job Duties:

• Acknowledges and warmly greets and checks in patients upon arrival to the clinic.
• Verifies patient registration; obtains insurance information for new patients or verifies insurance information on file for established patients and collects co-payments.
• Verifies patient insurance for service type.
• Provides customers with appointment specific paperwork and instructions for completion.
• Schedules a variety of patient appointments; intakes, testing, ongoing visits with individual providers or care teams in appropriate sequence, duration and cadence.
• Schedules Interpreters, arranges for transportation, refers patients with financial issues as needed.
• Answers the phone promptly, documents the call, independently handles or routes information/questions to appropriate individual (s).
• Enters patient refill requests in EPIC and sends to the nursing team. Calls patients to schedule follow up appointments, as directed by the nursing team.
• Prepares patient documents and sends documents to Health Information Management.
• Makes reminder phone calls for new patient appointments.
• Checks, responds to and distributes department email (shared mailbox), faxes and mail.
• Monitors the waiting area, responds to patient needs and escalates patient safety concerns to nurses or provider team.
• Maintains a clean and neat patient waiting area.

Work Schedule:

Hours are anywhere between 0-40 hours per week.

Monday-Friday 8am-4:30pm

Required Qualifications:

Education:

• High school diploma or equivalent.

Experience:

• Two years' experience in a position interacting with the public using telephones and computers.

Knowledge, Skills and Abilities:

• Exceptional customer service skills (internal and external customers).
• Expertise in the use of computer, phone system and other office machines, as applicable to position.
• Knowledge of all policies, procedures and regulations relating to position and clinic assignment.
• Ability to systematically and skillfully respond to telephone calls and customer requests.
• Ability to work under pressure.
• Ability to give precise attention to details in a distracting environment.

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.