Banquets Operations Assistant - Luxury Events

Four Seasons; Los Angeles (CA); On-site; USD 39,000 - 55,000; Part time

Benefits offered by this job

Hourly Pay: $34.00

401K Retirement savings plan

Investment in your Wellbeing

Complimentary Room nights and discount

Free on-site parking

Training programs, tuition reimburse

Growth & Development opportunities

Job summary

Four Seasons Hotel Los Angeles at Beverly Hills is hiring a part-time events assistant. The role involves supporting banquet operations, staffing, scheduling, and coordinating with departments to deliver luxury guest experiences. The position offers hourly pay and opportunities for growth.

Ideal candidates are highly organized, excellent communicators, and able to handle multiple inquiries and events, including evenings, weekends, and holidays based on business needs.

Qualifications

• Excellent written and verbal communication skills, with a polished and professional client-facing presence.
• Highly organized and detail-oriented, with the ability to manage multiple inquiries, events, deadlines, and follow-ups.
• Creative thinker with the ability to develop compelling event concepts and personalized client experiences.
• Strong understanding of food and beverage operations, event logistics, and luxury guest expectations.
• Ability to work collaboratively across departments and build strong internal relationships.
• Flexible schedule required, including occasional evenings, weekends, and holidays based on business needs and event execution.

Responsibilities

• The ability to type correspondence, reports, etc., which includes composition of letters and memorandums.
• The ability to use Birchstreet as needed for the department including processing Purchase Orders.
• The ability to handle telephone following the standards of Four Seasons Hotels.
• Create Buffet Labels.
• Organize and file the regular BEO distribution.
• Create staffing assignments for upcoming events.
• The ability to maintain all banquets office supplies.
• Assist with the banquets schedule by organizing staff availability and input into the Hotels scheduling system.
• The ability to maintain files.
• The ability to update and maintain the Corporate Policy Manuals and the hotel policy manual as directed.
• The ability to respond properly in any hotel emergency or safety situation.
• The ability to perform other tasks or projects as assigned by hotel management and staff.
• The ability to maintain confidentiality in all matters relating to the Hotel, Home Office, owners, etc.
• The ability to learn and use various programs in personal computers.
• The ability to maintain a cordial and professional environment in the office with all visitors and co-workers at all times.
• The ability to refrain from seeking personal gain from association with the Hotel or from soliciting any services or products as a representative of the Hotel.
• The ability to use all telephone, computer and other equipment for Hotel business only.
• Assist the Banquets Director with any miscellaneous administrative tasks as needed.
• The ability to follow proper payroll procedures.
• The ability to create monthly forecast calendars and update hotel on banquet events.
• The ability to type in a proficient manner to ensure a quality and timely product.
• The ability to coordinate staffing replacements and assist with scheduling.
• The ability to maintain all files
• The ability to maintain a friendly, caring and helpful attitude with clients, as well as other hotel personnel.
• The ability to assist in the preparation of reports as required by the Director of Banquets.
• The ability to keep informed as to the daily hotel activities.
• The ability to participate in scheduled meetings as requested.
• The ability to review employee timecards for accuracy and maintain weekly service charge reports.
• The ability to track trainings.

Skills

Excellent written and verbal comms

Highly organized

Creativity in event concepts

Cross-department collaboration

Attention to detail

Flexible scheduling

Job description

Four Seasons Hotel Los Angeles at Beverly Hills is hiring a part-time events assistant. The role involves supporting banquet operations, staffing, scheduling, and coordinating with departments to deliver luxury guest experiences. The position offers hourly pay and opportunities for growth.

Ideal candidates are highly organized, excellent communicators, and able to handle multiple inquiries and events, including evenings, weekends, and holidays based on business needs.