Banquet Captain

Colen Built Development, LLC; Ocala (FL); On-site; USD 25,000 - 36,000; Full time

Job summary

Colen Built Development, LLC in Ocala, FL is seeking a Banquet Coordinator to execute events per the Catering Manager's plans. You will oversee on-site operations, set up rooms, AV, décor, and catering arrangements to ensure quality and guest satisfaction.

You will follow timelines, supervise staff, troubleshoot issues, manage inventory, document details, assist with wrap-up and training, and uphold safety and company standards.

Qualifications

• Experience in event planning and coordination is required.
• Strong organizational and time management skills are essential.
• Excellent communication and interpersonal skills are necessary.
• Ability to comply with food safety and sanitation regulations.

Responsibilities

• Review event orders to understand specifications and plans.
• Execute room configurations, AV setups, catering arrangements, and décor.
• Set up event spaces and ensure quality standards are met.
• Follow timelines; supervise on-site staff and manage service quality.
• Troubleshoot issues and keep events running on schedule.
• Monitor inventory and assist with post-event wrap-up and training.

Skills

Event planning

Organizational skills

Communication skills

Microsoft Office

Work under pressure

Customer service

Education

High School Diploma

Associate's Degree preferred

Tools

Microsoft Office Suite

Job description

Job Summary/OverviewWe are seeking a detail-oriented and enthusiastic Banquet Coordinator to join our team. This role is responsible for the hands-on execution of events in accordance with plans established by the Catering Manager. The ideal candidate will ensure seamless execution and exceptional guest experiences by adhering to event specifications and overseeing on-site operations.Essential Duties and ResponsibilitiesThe following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in other areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Review event orders and details provided by the Catering Manager to understand all event specificationsExecute room configurations, audio-visual setups, catering arrangements, and décor specifications according to established plansSet up or oversee the setup of event spaces, ensuring all elements are in place and meet quality standardsFollow detailed event timelines and checklists to ensure all tasks are completed on scheduleProvide on-site supervision during events to manage staff and monitor service qualityTroubleshoot operational issues that arise during event execution and implement solutions quicklyKeep events running on schedule and ensure smooth transitions between event segmentsMonitor inventory levels and ensure adequate supplies are available for eventsMaintain accurate event files and documentation throughout the execution processDocument event execution details and provide feedback to the Catering ManagerAssist with post-event wrap-up, including breakdownAssist with training banquet service staff as neededOrganize and store equipment properly after events to maintain readiness for future usePursues personal development of skills and knowledge necessary for the effective performance of the rolePerforms all duties in adherence to Colen Built Development standardsStrives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practicesMaintains a positive and professional demeanor toward all residents, visitors, and co-workersPerforms other duties as assignedQualifications (Education, Experience, Technical Skills)Education and Experience:High School Diploma or equivalent required; Associate's Degree preferred.Previous event planning experience3+ years of customer service experience.Experience complying with food and beverage safety and sanitation regulationsExcellent communication skills are necessary for managing staff and taking direction from the Catering Manager, along with the ability to follow specifications accurately.Obtain/hold any local, state, and/or county-required food handling/sanitation licenses and/or certificatesSkills and Knowledge:Proven experience in event planning and coordination.Strong organizational and time management skills.Excellent communication and interpersonal skills.Ability to work under pressure and meet deadlines.Proficiency in Microsoft Office Suite or similar software.Food service industry experience preferred.Ability to work flexible shifts, including days, evenings, nights, weekends, and holidays, as required.Experience and proficiency with Microsoft Office Suite and other relevant softwarePersonal Attributes:Results-oriented and customer-focused.Strong interpersonal and communication skills.Ability to build and maintain positive relationships with team members, customers, and coworkers.Adaptable and able to thrive in a fast-paced environment.Demonstrated ability to take initiative and ownership of projects.Honesty and integrityCommitment to diversity, equity, and inclusion