Background Coordinator Administrator

AB Staffing Solutions; Gilbert (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

AB Staffing Solutions seeks a meticulous Background Coordinator to oversee the background check process for candidates, ensuring compliance with legal standards and our internal policies. You will maintain accurate records, collaborate with hiring managers, and handle inquiries while supporting payroll-related tasks in a fast-paced environment.

This role emphasizes precision, timely processing, and ongoing learning about industry regulations, with opportunities to train staff and optimize

Qualifications

• Experience in background screening processes is preferred.
• Familiarity with live scan and ink fingerprinting is a plus.
• Strong attention to detail and organization.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficient with computer systems and background-check software.
• Good written and verbal communication; knowledge of background-check laws is a plus.

Responsibilities

• Oversee background screening from initiation to completion, ensuring timely results.
• Review background forms for discrepancies and issues.
• Collaborate with hiring managers on specific background requirements.
• Maintain records and ensure legal and company compliance.
• Communicate with candidates about check statuses and inquiries.
• Assist in training staff on background check processes and best practices.
• Collect and track timesheets to ensure timely payroll submission.
• Support contract administration and internal audit requests.

Skills

Background screening

Attention to detail

Multitasking

Communication skills

Regulatory knowledge

Tools

Background check software

Live scan

Ink fingerprinting

Job description

About Us:

AB Staffing Solutions is a leading provider of staffing services in the healthcare industry. We pride ourselves on our commitment to quality and integrity, ensuring that our clients receive top-notch personnel who meet rigorous standards.

Position Overview:

We are seeking a detail-oriented and organized Background Coordinator to join our team. In this role, you will be responsible for overseeing the background check process for potential candidates, ensuring compliance with all relevant laws and regulations. Your expertise will help us maintain our commitment to safety and quality in our staffing solutions. If you thrive in a fast-paced environment and enjoy navigating the intricacies of background screening, we want to hear from you!

Key Responsibilities:

• Manage the background screening process from initiation to completion, ensuring timely and accurate results.
• Conduct thorough reviews of background forms, identifying any discrepancies or issues.
• Collaborate with hiring managers to understand specific background requirements for various positions.
• Maintain and update records of background checks and ensure compliance with legal and company standards.
• Communicate with candidates regarding background check statuses and respond to inquiries.
• Stay informed about industry trends and changes in background screening regulations.
• Assist in training staff on background check processes and best practices.
• Collect, review, and track employee timesheets to ensure timely submission and accuracy prior to payroll processing.
• Follow up with employees, contractors, and managers regarding missing, incomplete, or inaccurate timesheets.
• Assist with payroll-related administrative tasks by maintaining timesheet records and supporting internal audit requests.
• Provide general administrative support to the Federal Services team, including data entry, document preparation, filing, and record maintenance.
• Assist with onboarding and credentialing documentation, ensuring employee records are complete and compliant.
• Monitor shared email inboxes and respond to routine inquiries or route requests to the appropriate department.
• Support contract administration activities, including maintaining trackers, reports, and required documentation for federal and healthcare staffing programs.
• Perform other administrative duties and special projects as assigned to support departmental operations and organizational objectives.

Qualifications:

• Experience in background screening processes, including familiarity with live scan and ink fingerprinting, is a plus.
• Strong attention to detail and excellent organizational skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficient in using computer systems and software related to background checks and record-keeping.
• Strong communication skills, both written and verbal.
• Knowledge of relevant laws and regulations regarding background checks is preferred.