Background Check Specialist/Project Coordinator

Mindlance; Boston (MA); On-site; USD 50,000 - 70,000; Full time

Job summary

A local staffing agency in Boston is seeking a Background Check Specialist/Project Coordinator for a 12-month contract role. In this position, you will coordinate and monitor the processing of background checks, provide administrative support, and respond to inquiries from stakeholders. Candidates should have at least two years of relevant experience and a bachelor's degree can be an asset. The role requires strong analytical abilities and familiarity with the Criminal Offender Record Information process.

Qualifications

• Minimum of 2 years of full-time experience in program management or administration.
• Bachelor’s degree can substitute for required experience.

Responsibilities

• Coordinate and monitor the processing of Background Record Checks.
• Provide administrative support to the Background Record Check unit.
• Respond to inquiries regarding Background Record Check issues.
• Maintain confidentiality of BRC information.

Skills

Familiarity with the Criminal Offender Record Information CORI process

Ability to maintain confidential information

Ability to deal tactfully with others

Ability to communicate clearly and effectively

Ability to maintain accurate records

Strong analytical skills

Strong organizational skills

Experience with Microsoft Office applications

Education

Bachelor’s degree in business administration or related field

Job description

Background Check Specialist/Project Coordinator

Contract

Title: Background Check Specialist/Project Coordinator

Duration: 12 Months

The Background Check Specialist is responsible for:

Coordinating and monitoring the processing of Background Record Checks by performing a wide range of functions including sending notification to EEC licensed programs of background check issues; answering all phone and email inquiries from applicants, licensed programs and the general public; corresponding with EEC licensed programs as needed; ensuring compliance with applicable laws, regulations and policies; entering data into EEC databases; updating EEC databases with background check results; assisting with fingerprinting homebound applicants; and providing customer service for the agency and other services as needed.

Duties and Responsibilities:

Provide overall administrative support to the Background Record Check (BRC) unit including processing mail, data‑entering information into EEC's BRC database, filing records, and composing and sending correspondence to BRC stakeholders.

• Respond to inquiries regarding BRC issues from EEC stakeholders to ensure appropriate resolution and follow‑up.
• Provide technical assistance to EEC licensed programs, EEC staff, and background check applicants regarding reading and understanding BRC reports including state and national Criminal History Record Information (CHRI), Massachusetts Criminal Offender Record Information (CORI), Sexual Offender Record Information (SORI), and Department of Children & Families (DCF) supported 51B reports.
• Provide technical assistance to EEC licensed programs, EEC staff, and background check applicants regarding the application of EEC's BRC regulations, policies and procedures.
• Maintain confidentiality of BRC information in accordance with all applicable laws and regulations concerning the access to and dissemination of the information.
• Receive and review CORI results from the Massachusetts Department of Criminal Justice Information Systems (DCJIS), determine the appropriate crime category and code EEC CORI database accordingly.
• Receive & review CHRI results from the Federal Bureau of Investigations and the Massachusetts State Police and determine the appropriate crime category and code EEC CORI database accordingly.
• Conduct DCF checks and update the EEC database with the results.
• Assist with the Information Technology development process for upcoming background record check requirements.
• Redact DCF reports in accordance with established guidelines.
• Receive and review documentation submitted by BRC applicants for consideration of their suitability to work in a setting that requires or has the potential for unsupervised contact with children.
• Perform fingerprinting of background record check applicants as necessary.
• Assist with processing and receiving consent forms for background record checks.
• Perform other duties as assigned.

Core Skills:

• Familiarity with the Criminal Offender Record Information CORI process and records and other Criminal Justice Information Systems CJIS related to background record checks.
• Ability to maintain confidential information.
• Ability to deal tactfully with others.
• Ability to communicate clearly and effectively in oral and written expressions.
• Ability to maintain accurate records.
• Ability to understand, explain and apply the laws, rules, regulation, policies, procedures, etc. governing assigned unit activities.
• Ability to analyze and determine the applicability of data, to draw conclusions and make appropriate recommendations.
• Strong analytical skills.
• Strong Organizational skills.
• Ability to follow written and oral instructions.
• Ability to exercise sound judgment.
• Ability to establish harmonious relationships with others.
• Ability to work independently.
• Substantial experience working with Microsoft Office applications.

Minimum Entrance Requirements:

• Applicant must have at least (A) two years of full‑time, or equivalent part‑time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, public administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.
• A Bachelor’s degree with a major in business administration, business management or public administration may be substituted for the required experience.
• A Bachelor’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

Interested Candidate may contact @732-813-0240