B2B Administrative Assistant

Indiaabroad2; Los Angeles (CA); Remote; USD 40,000 - 70,000; Full time

Job summary

An innovative company is on the lookout for a detail-oriented Sales Coordinator to enhance B2B sales operations. This role focuses on onboarding vendors, managing sales data, and providing administrative support to the Experiences team. You will coordinate with various departments, ensuring smooth operations and excellent client relations. The ideal candidate will bring at least a year of experience in sales support or administration, possess strong organizational skills, and be proficient in tools like Monday.com and Google Suite. Join a dynamic team that values flexibility and a positive attitude, where your contributions will help drive success and efficiency.

Qualifications

• 1+ years in sales support or admin role with vendor management experience.
• Proficiency in Monday.com and Google Suite is essential.

Responsibilities

• Onboarding vendors and maintaining project management boards.
• Collecting sales data and providing admin support to the Experiences team.

Skills

Sales Support

Vendor Management

Data Collection

Project Management

Flexibility

Education

1+ years of experience in a sales support or administrative role

Tools

Monday.com

Google Suite

Xero

WordPress

Slack

HubSpot

Zoom

Job description

Hire Options Inc (formerly Legal Option Group, Inc/Corporate Option Group) was founded in 1997 and is a leader in the staffing community. We are dedicated to creating and sustaining long term relationships with both our clients and candidates. Everything we do, from interviewing candidates to testing, to matching clients and candidates with jobs that meet their specific needs, is accomplished with great thoroughness and attention to detail. We take great pride in our ability to quickly solve our clients’ staffing issues with a confidence that goes beyond merely “filling the order.” Our clients and candidates receive our personal attention and a degree of assurance that can only come from many years of experience filling positions. Specialties: We staff Corporate, Entertainment, Finance, Legal & Tech companies with Attorneys, Administrators, Office Managers, Legal Secretaries, Executive Assistants, Administrative Assistants, Paralegals, Project Managers, Operations personnel, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more. Just ask!

Skills:

Mindfulness company is seeking a Sales Coordinator to support B2B sales and account management. This is not a sales role but more an operational role.

Responsibilities:

• Onboarding new vendors including coordinating with vendors and clients to ensure all necessary paperwork and compliance documents.
• Maintaining Monday.com boards for the department’s project management.
• Pulling and gathering all related sales data and populating sales reports.
• Administering department software systems and technical platforms as it pertains to sales duties.
• Integrating with Finance for sales-related accounts receivable needs, invoices, and general paperwork.
• Integrating with the Operations department on tasks related to systems that support our team, troubleshooting issues when they arise.
• Assisting the Account Managers with order and contract processing, client relations, and customer inquiries.
• Coordinating live online classes, including scheduling and technical support.
• Collecting and analyzing sales data to support the Head of Experiences in identifying trends, evaluating performance to help make informed decisions.
• Monitor client requests for platform assistance and assist with product demos.
• Providing general administrative support to the Experiences team, including scheduling meetings, preparing reports and proposals, invoicing, and managing correspondence.
• Help manage client finances/billing, forecasting, pipeline of opportunities.

Qualifications:

• At least 1+ year of experience in a sales support or administrative role, including vendor management, invoicing & sales data collection.
• Good with numbers, comfortable with sales data.
• A great attitude and willingness to be flexible.
• Proven experience with tracking multiple projects and managing deadlines.
• Proficiency in Monday.com, Google Suite, Xero, Wordpress, Slack, Hubspot and Zoom.
• Experience working in a fully remote and virtual environment preferred - working computer with fast and reliable internet.

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