Awards & Conferences Marketing Coordinator

HKS, Inc; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

HKS, Inc. is seeking a detail-oriented Awards & Conferences Coordinator to support national awards submissions, conference planning and industry rankings efforts.

The role partners with Communications & PR, Design Leadership, Practice Leadership and Business Development to elevate the firm’s reputation and support business development. The position involves coordinating with multiple teams, maintaining submission archives, and ensuring timely, high-quality results across awards, conferences and

Qualifications

• Bachelor's degree in Marketing, Communications or related degree.
• Typically with 1+ years of marketing experience.
• Proficiency in Adobe Creative Suite and MS Office Suite.
• Familiarity with Asana preferred.
• Experience in public relations and corporate communications preferred.
• Knowledge of branding principles and audience engagement strategies.
• Strong writing skills with experience in graphically designed page layouts.
• Strong attention to detail and commitment to excellence.
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team.
• Strong organizational skills and the ability to work on multiple projects at the same time.
• Ability to communicate and present ideas clearly both verbally and in writing.
• Ability to problem solve and apply innovative solutions.
• Ability to work and collaborate in a team environment, and ability to work independently and prioritize work.
• Ability to effectively meet deadlines at expected quality.
• Travel may be required.

Responsibilities

• Collaborates with Design Leadership Team, Practice Leadership and Practice Marketing Directors to coordinate the planning and management of the annual awards calendar.
• Supports firmwide awards tracking in Asana, monitoring entries, deadlines, costs, wins and losses across practices and sectors.
• Optimizes submission timing to capture early-bird deadlines and improve cost efficiency.
• Facilitates project selection, submission development and communication with award organizations.
• Collaborates with Communications and PR teams to maximize the value of wins and support post-award recognition.
• Helps to develop and improve systems and processes that increase submission quality and efficiency.
• Maintains an organized archive of submissions, assets and jury feedback.
• Maintains the annual calendar of priority conferences, speaking engagements and industry events with Communications, PR, Design Leadership and Practice Leadership.
• Coordinates collection of conference presentations, photography, videos and other content assets for future marketing, communications, and business development efforts.
• Tracks conference participation and outcomes to support annual planning and reporting.
• Keeps visibility activities aligned with firm messaging, brand standards and business priorities.
• Manages 10+ annual industry surveys and rankings, serving as the primary coordination point with Finance, HR and Design Leadership for data gathering.
• Maintains submission schedules, historical data and tracking systems for consistency and accuracy.
• Supports with Communications on narratives and supporting materials for survey submissions.
• Tracks rankings each year and communicates results internally.
• Identifies opportunities to maximize visibility through rankings, escalating to leadership as appropriate.

Skills

Writing

Interpersonal skills

Organizational skills

Deadline management

Team collaboration

Public relations

Branding knowledge

Communication

Presentation skills

Education

Bachelor's degree in Marketing, Communications or related degree

Tools

Adobe Creative Suite

MS Office Suite

Asana

Job description

HKS, Inc. is seeking a detail-oriented Awards & Conferences Coordinator to support national awards submissions, conference planning and industry rankings efforts.

The role partners with Communications & PR, Design Leadership, Practice Leadership and Business Development to elevate the firm’s reputation and support business development. The position involves coordinating with multiple teams, maintaining submission archives, and ensuring timely, high-quality results across awards, conferences and