Aviation Scheduling Specialist for Flight Operations

Leadership In Flight Training Academy

Indianapolis (IN)

On-site

USD 42,000 - 64,000

Full time

37 hours ago

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Job summary

Republic Airways is seeking a Scheduling Coordinator to act as the front-line liaison for academy staff, students, and guests, delivering excellent customer service and problem-solving. You will support operations and maintenance by scheduling students and aircraft to meet short-term needs, and maintain records and reports for leadership on daily activities and performance.

Responsibilities include managing aircraft reservations, processing schedules 24/7, ensuring FAA compliance, and

Qualifications

Minimum of a High School Diploma or GED equivalent.
One year previous customer service or call center experience.
Remarkable customer service experience
Stable work history with reliable attendance
Thrive in a high-stress, high-volume working environment
Critical thinking with a passion for problem-solving and attention-to-detail
Multitask while maintaining a sense of urgency and follow-through
Excellent verbal and written interpersonal communication skills
Comfortable working with a variety of variables in situations where only limited standardization exists
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Self-motived and able to work individually and within a team environment
Experience in Windows OS, including Microsoft Office Suite and various web browsers and ability to learn new programs
Able to speak, read, understand, and write English
Able to sit or stand at a workstation for 10-hour shifts

Responsibilities

Enter and audit required student documents in recordkeeping system.
Assign and reassign aircraft to reservations to maximize efficiency while ensuring maintenance requirements are met.
Serve as liaison between students and instructors to deliver and receive documents as necessary to include temporary airman certificates and badges.
Purchase aircraft fuel, hotel rooms, and transportation for students and staff.
Monitor daily schedule.
Finalize daily schedule and record non-compliance.
Post open flying daily, fill open flying, and assign flights to cover instructor absences.
Monitor VHF operations radio frequency.
Ensure compliance with applicable FAA regulations and Company policies.
Assign all training reservations to a qualified instructor for an on-time departure.
Coordinate quick recovery of open flying due to irregular operations with guidance from the Scheduling Coordinator.
Anticipate operational disruptions and propose cost-effective solutions.
Implement time-sensitive decisions to solve disruptions to the daily flight schedule.
Ensure changes to the published schedule are communicated to crewmembers in a timely manner.
Assist with on-the-job training of new hire schedulers.
Provide 22/7 support to students and instructors by processing sick calls, general schedule inquiries, and other daily schedule modifications.
Provide exceptional and timely customer service to instructors and students.
Maintain a strong working knowledge of federal aviation regulations and schedule requirements.
Collaborate with internal departments for a safe, efficient, and reliable operation.
Communicate professionally with coworkers and vendors.
Uphold Republic Airways’ BEST guiding principles.
Other duties and responsibilities as assigned.