Aviation Records Analyst

Kalitta Charters II LLC; Ypsilanti (MI); On-site; USD 60,000 - 78,000; Full time

Job summary

Kalitta Charters II LLC is seeking a Records Analyst to administer aircraft, engine, and component records per FAA requirements. You will collaborate across departments, support regulatory requests, and help maintain the integrity of essential maintenance documentation.

The role emphasizes sound judgment, careful documentation, and effective teamwork while working with a high degree of independence at Willow Run location in Ypsilanti, MI.

Qualifications

• Strong attention to detail and commitment to accurate documentation.
• Ability to organize records and manage priorities in a regulated environment.
• Clear written and verbal communication across departments.
• Ability to work independently with proper escalation when needed.
• Experience with Veryon or aviation maintenance records is valuable.

Responsibilities

• Maintain aircraft, engine, and component maintenance records.
• Update master maintenance records and verify reporting.
• Provide reports requested by the FAA and maintain records for regulatory requests.
• Prepare records for transfer to a new owner or lessor upon sale or return.
• Ensure records are collected, recorded, and filed per FAA and company requirements.
• Perform duties assigned by the Aircraft Records Manager consistent with the role.

Skills

Attention to detail

Documentation

Communication skills

Independent work

Education

High School Diploma or GED

Tools

Veryon system

Job description

Description

Build a career where precision supports safe, reliable aviation. Kalitta Charters II is seeking a detail-oriented Records Analyst to help maintain accurate, complete, and compliant aircraft, engine, and component maintenance records. In this role, you will partner across departments, support regulatory requests, and help protect the integrity of records essential to our operation.

Job Summary

Reporting to the Aircraft Records Manager, the Records Analyst administers aircraft and engine records in accordance with Kalitta Charters II procedures and applicable Federal Aviation Administration requirements. The role requires sound judgment, careful documentation, and effective collaboration while working with a high degree of independence.

Key Responsibilities

• Independently support and promote quality control programs related to aircraft records.
• Coordinate and communicate effectively with teams across the organization.
• Update master aircraft, engine, and component maintenance records, and verify accurate reporting of maintenance activity and modifications.
• Monitor time-controlled aircraft, engines, and components to ensure inspections and removals are completed in accordance with FAA requirements and company policies.
• Review maintenance records and related legal documents for accuracy, accountability, and completeness.
• Prepare required records for permanent retention and storage.
• Update approved escalations and aircraft constraints in the Veryon System.
• Provide reports and document copies requested by the FAA regarding the company’s maintenance program.
• Prepare aircraft records for transfer to a new owner or lessor when an aircraft is sold or returned.
• Ensure aircraft records are collected, recorded, and filed in accordance with company and FAA requirements.
• Perform other duties assigned by the Aircraft Records Manager that are consistent with the role.

Requirements

• Strong attention to detail and a consistent commitment to accurate, complete documentation.
• Ability to organize records, manage competing priorities, and follow established processes in a regulated environment.
• Clear written and verbal communication skills and the ability to work effectively across departments.
• Sound judgment, discretion, and the ability to work independently while escalating questions appropriately.
• Comfort learning and using records management systems; experience with Veryon or aviation maintenance records is valuable.
• Ability to perform the essential functions of the position, with or without reasonable accommodation.

Location Requirements

• Position based in Ypsilanti, MI at Willow Run Airport (YIP)
• There is no ability to work remotely
• There will be no relocation package for this position

Other Requirements

• Candidate must pass pre-employment drug screen and a DOT/FAA compliant background check
• High School Diploma or GED
• Intermediate Computer & MS Office skills

Compensation

• Established pay scale including yearly performance based increases

Benefits

• Employer Provided:
  • Short Term Disability
  • Employee Assistance Program (EAP)
  • Basic Life Insurance
  • Accidental Death & Dismemberment Insurance
  • Travel Assistance Program
  • Fidelity 401K with match
• Employee Elective:
  • BCBS – Medical 500 PPO and 1000 PPO options
  • Dental PPO
  • Prescription
  • EyeMed - Vision
  • Flexible Spending Account – Medical and Dependent Care
  • Long Term Disability
  • Life Insurance for Employee, Spouse, and Child
  • Accident and Critical Illness Insurance for Employee, Spouse, and Child
  • Hospital Indemnity for Employee, Spouse, and Child
  • Met Law Coverage
  • Nationwide Voluntary Pet Insurance