Aviation Operations & Shareholder Services Coordinator

MidFirst Bank; Bethany (OK); On-site; USD 55,000 - 75,000; Full time

Job summary

MidFirst Bank seeks an Administrative Operations Coordinator to support the Aviation Department and Shareholder Office with advanced administrative and project coordination tasks. The role ensures aircraft readiness, accurate financial processing, and efficient execution of travel and operational initiatives across time-sensitive needs.

Responsibilities include managing logistics, vendor coordination, documentation, reporting, and cross-functional communication with pilots, vendors, and internal

Qualifications

• Bachelor's degree strongly preferred.
• 1–3 years of administrative, aviation support, executive assistant, or similar operational role.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• High level of attention to detail in financial processing, recordkeeping, and logistics coordination.
• Strong technical proficiency with aviation management systems, reporting tools, and standard business software.

Responsibilities

• Coordinate aircraft scheduling, dispatch, and provisioning, including 24/7/365 availability for time-sensitive tasks.
• Manage ground transportation, catering, and passenger services for shareholders and crew.
• Prepare aviation-related accounts payable and process monthly expense reporting.
• Maintain flight logs and passenger/flight details in systems such as BART; ensure accurate recordkeeping.
• Oversee inventory for each aircraft, including cabin supplies and parts; coordinate hangar operations.

Skills

Organizational skills

Attention to detail

Communication

Technical proficiency

Education

Bachelor's degree

Tools

Aviation management systems

Reporting tools

Office software

Job description

MidFirst Bank seeks an Administrative Operations Coordinator to support the Aviation Department and Shareholder Office with advanced administrative and project coordination tasks. The role ensures aircraft readiness, accurate financial processing, and efficient execution of travel and operational initiatives across time-sensitive needs.

Responsibilities include managing logistics, vendor coordination, documentation, reporting, and cross-functional communication with pilots, vendors, and internal