Strategic Office Operations Manager

Primeflight-Aviation-5; Commerce City (CO); On-site; USD 52,000 - 76,000; Full time

Job summary

PrimeFlight Aviation Services, Inc. seeks an Office Manager to oversee administrative staff, manage budgets, and streamline office operations across departments supporting catering services.

The role covers billing, scheduling, procurement, facilities management, policy implementation, and internal communications to improve efficiency. Flexibility for varied shifts and a commitment to confidentiality are required. Experience with FAA/TSA or related credentials is a plus.

Qualifications

• Minimum of 3 years of experience in office management or a similar leadership role.
• Proficiency in Microsoft Office Suite and knowledge of office management systems and procedures
• Communicate effectively in English (reading, writing, speaking)

Responsibilities

• Oversee overall office administration and operations
• Manage and coordinate office activities to ensure efficiency and compliance with company policies
• Assist and coordinate customer menu presentations
• Ensure accurate billing, invoicing, provisioning, customer reconciliation, and vendor reconciliation related to billing/invoicing
• Coordinate cycle changes
• Financial reporting and month-end support: Prepare labor, overtime, and food cost reporting; Support month-end reporting, accrual tracking, and other financial close activities
• Operational reporting and inventory support: Monitor provisioning accuracy and inventory control processes; Coordinate End of Month product and inventory par levels; Maintain reporting dashboards and KPI reporting
• Develop and implement office policies and procedures
• Organize and supervise administrative staff activities, including delegation of responsibilities
• Handle office budgets, prepare financial reports, and control expenditures
• Ensure smooth and adequate flow of information within the company to facilitate other business operations
• Plan and coordinate office meetings and events
• Manage schedules, records, and other documentation
• Ensure security, integrity, and confidentiality of data and information
• Monitor and maintain office supplies inventory, including placing orders as needed
• Provide general support to visitors and handle customer inquiries
• Address employees’ queries regarding office management issues
• Assist in the development of office goals and objectives
• Perform any additional duties assigned by management, such as company sponsored initiatives

Skills

Office management leadership

Microsoft Office

English communication

Budget management

Job description

PrimeFlight Aviation Services, Inc. seeks an Office Manager to oversee administrative staff, manage budgets, and streamline office operations across departments supporting catering services.

The role covers billing, scheduling, procurement, facilities management, policy implementation, and internal communications to improve efficiency. Flexibility for varied shifts and a commitment to confidentiality are required. Experience with FAA/TSA or related credentials is a plus.