Aviation Grants and Capital Programs/Grant Consultant

ITnova; New York (NY); Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k) Program

Paid Time Off & Holidays

Employee Assistance Program

Job summary

ITnova is seeking an experienced Aviation Grants and Capital Programs/Grant Consultant to provide advisory and program management support to the Port Authority of New York and New Jersey Aviation Department. Hybrid position, primarily remote with in‑office time in New York City.

The role covers FAA grant programs (AIP, PFC), regulatory compliance, financial analysis, and capital planning, working with the Program Director and cross‑functional teams to ensure successful funding and project

Qualifications

• Experience managing FAA grant programs (AIP, PFC) and related regulatory requirements.
• Knowledge of FAA grant rules, federal funding regulations and reporting.
• Experience with grant applications, reimbursements, amendments, closeouts, and audits.
• Understanding of PFC eligibility, uses, amendments, and closeouts.
• Experience in program or project management with schedules, budgets, and milestones.
• Strong financial analysis, budgeting, reporting, and data management.
• Ability to coordinate with engineering, procurement, finance, and external consultants.
• Experience preparing compliance reports, dashboards, and management updates.
• Excellent written and verbal communications; ability to summarize complex information.

Responsibilities

• Maintain knowledge of FAA grant management requirements and guidance.
• Support administration and oversight of FAA-funded programs (AIP).
• Coordinate with procurement, engineering, finance, and project teams for compliance.
• Monitor funding opportunities and summarize relevant NOFOs.
• Track Buy American/Buy America and BABA requirements, including waivers.
• Assist in determining project eligibility for federal funding.
• Review grant schedules, budgets, and deliverables; assist reimbursements and closeouts.
• Research new regulations and prepare supporting analyses, reports, and presentations.
• Develop and deliver PFC applications and related documentation.

Skills

FAA grants

Regulatory compliance

Financial analysis

Program management

Stakeholder coordination

Data management

Dashboards & reporting

Education

Bachelor's degree

Tools

Excel

PowerPoint

Databases

Job description

ITnova is seeking an experienced Aviation Grants and Capital Programs/Grant Consultant to provide technical advisory and program management support to the Port Authority of New York and New Jersey (PANYNJ) Aviation Department. The consultant will support the Capital Programs and Grants Unit in managing Federal Aviation Administration (FAA) funding programs, including the Airport Improvement Program (AIP) and Passenger Facility Charge (PFC) Program.

The consultant will work closely with the Aviation Department's staff, providing expertise in federal grants administration, regulatory compliance, financial analysis, program management, and capital planning. This role will work closely with the Program Director for Capital Programs and Grants, as well as the Program Managers for PFC and Regional Airport Programs, and coordinate with internal departments, airport teams, and external consultants.

This is a hybrid, primarily remote position with occasional in-office requirements at the Aviation Department headquarters in New York City.

Required Qualifications

• Demonstrated experience managing or administering FAA Federal Aid Programs, including the Airport Improvement Program (AIP) and Passenger Facility Charge (PFC) Program.
• Strong knowledge of FAA grant requirements, federal funding regulations, compliance procedures, and reporting requirements.
• Experience with federal grant applications, reimbursements, amendments, closeouts, and audit support.
• Understanding of PFC eligibility requirements, allowable uses of funds, application development, amendments, and closeout procedures.
• Experience in program or project management, including tracking project schedules, budgets, work plans, deliverables, and milestones.
• Strong financial and analytical skills, including funding analysis, budget tracking, financial reporting, and data management.
• Ability to coordinate with multiple stakeholders, including engineering, procurement, finance, project teams, and external consultants.
• Experience preparing compliance reports, financial reports, presentations, dashboards, and management updates.
• Strong written and verbal communication skills, with the ability to summarize complex regulatory and financial information for various audiences.
• Proficiency with Microsoft Office applications, particularly Excel and PowerPoint, and experience working with databases and reporting tools.
• Ability to work independently and collaboratively in a hybrid environment while managing multiple priorities and deadlines.

Key Responsibilities

FAA Grant Programs and Compliance

• Maintain current knowledge of FAA grant management requirements, policies, and regulatory guidance.
• Support the administration and oversight of FAA-funded programs, including AIP.
• Coordinate with Procurement, Engineering, Finance, and project teams to ensure compliance with federal grant requirements.
• Monitor Notices of Funding Opportunities (NOFOs) and prepare internal summaries of relevant funding opportunities.
• Track Buy American/Buy America and Build America, Buy America (BABA) requirements, including applicable waiver opportunities.
• Assist with determining project eligibility for federal funding in coordination with capital project and redevelopment teams.
• Review and track grant-funded project schedules, budgets, work plans, and deliverables.
• Assist with grant reimbursements, amendments, closeouts, compliance reporting, and audit requests.
• Research new regulations and prepare supporting analysis, reports, and presentations.

Passenger Facility Charge (PFC) Program

• Support the development and preparation of new PFC applications.
• Coordinate with consultants and project teams to evaluate project eligibility and obtain supporting documentation.
• Assist in ensuring project scope, costs, and expenditures align with approved PFC funding requirements.
• Support the preparation and processing of PFC amendments and application closeouts.
• Assist with internal and external audits, program reporting, and financial analysis.
• Prepare presentations, reports, and responses to program-related requests.

Capital Programs and Funding Management

• Support the development, implementation, and maintenance of federal funding policies and internal procedures.
• Assist with the development and delivery of the Aviation Department's Capital Plan by identifying and evaluating potential funding sources.
• Coordinate with internal stakeholders and consultants to obtain project scope, schedule, budget, and funding updates.
• Support capital program forecasting, annual budget updates, and funding allocation activities.
• Assist with maintaining program dashboards, databases, and systems used to monitor capital projects and funding programs.
• Analyze program data and prepare reports to support management decisions and overall program objectives.
• Provide general program management and administrative support to the Capital Programs and Grants Unit as needed.

Preferred Qualifications

• Bachelor's degree in Aviation Management, Business Administration, Finance, Accounting, Engineering, Public Administration, or a related field.
• Experience working with a major airport authority, transportation agency, government entity, or aviation organization.
• Direct experience supporting airport capital improvement programs, airport redevelopment projects, or large-scale infrastructure programs.
• Familiarity with FAA Advisory Circulars, federal grant assurances, 2 CFR Part 200 (Uniform Guidance), and applicable federal procurement requirements.
• Experience with FAA grant reporting systems and processes, including FAA grant management and reimbursement documentation.
• Knowledge of Passenger Facility Charge regulations under 14 CFR Part 158.
• Experience with Buy American/Buy America and Build America, Buy America Act (BABA) requirements.
• Experience with capital planning, multi-year budget forecasting, funding allocations, and financial dashboards.
• Experience developing and maintaining project management databases, reporting systems, and performance dashboards.
• Familiarity with airport operations and the regulatory environment at commercial service airports.
• Experience coordinating multiple projects and programs with competing priorities and deadlines.

Must be US Citizen

Full-time Hybrid – Must be located in the New York City area

Benefits

• Medical, Dental, and Vision coverage
• Short Term Disability, AD&D and Life insurance
• 401(k) Program
• Paid Time Off11 Paid Holidays
• Employee Assistance Program

ITnova is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.