Aviation Fuel Accounts Payable Specialist

FlyExclusive, LLC; Raleigh (NC); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Relocation assistance

401k matching

Job summary

flyExclusive in Raleigh, NC is seeking an Aircraft Fuel Specialist to manage the accurate processing, reconciliation, and reporting of fuel invoices and related costs. The role ensures payables are recorded correctly, discrepancies resolved, and vendor accounts kept current.

You will be the primary contact for external fuel vendors and pilots on fuel pricing and needs, while aligning with fuel management systems like Airtable, Intacct, and Coupa.

Qualifications

• Associate's degree in Accounting, Finance, Aviation Management, or related field.
• 2–4 years in accounts payable, accounting, or a related finance role.
• Experience with high-volume accounts payable.

Responsibilities

• Perform fuel accounting and accounts payable processes daily, weekly, and monthly.
• Reconcile fuel purchases, deliveries, and consumption across stations.
• Review and resolve discrepancies in fuel inventory and billing.
• Process and code fuel invoices and expenses, including taxes and surcharges.
• Maintain and reconcile fuel vendor cards and master card transactions.
• Coordinate with pilots on fuel-related needs and pricing.

Skills

Excel pivot tables

Analytical thinking

Leadership

Communication

Education

Associate's degree in Accounting, Finance, Aviation Management, or related field

Tools

Intacct

AirTable

Fuelerlinx

Coupa

Expensify

Teams

Paycom

Tableau

Microsoft Office

Job description

flyExclusive in Raleigh, NC is seeking an Aircraft Fuel Specialist to manage the accurate processing, reconciliation, and reporting of fuel invoices and related costs. The role ensures payables are recorded correctly, discrepancies resolved, and vendor accounts kept current.

You will be the primary contact for external fuel vendors and pilots on fuel pricing and needs, while aligning with fuel management systems like Airtable, Intacct, and Coupa.