Aviation Contracts & Lease Administrator

Cargo Aircraft Management, Inc.; Wilmington (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Cargo Aircraft Management, Inc. is seeking a Contracts Specialist to support the review, drafting, negotiation, and administration of aircraft, engine, component, and related commercial agreements.

The role ensures accurate contract and lease records, tracks obligations, and coordinates documentation with internal and external stakeholders within a rigorous Lease Management System. The position focuses on renewal management, notices, and compliance reviews, requiring attention to detail and

Qualifications

• Two or more years of relevant experience in contract administration, lease administration, legal support, records management, or a related field.
• Working knowledge of contract and lease terminology, document control practices, and confidentiality requirements.
• Strong attention to detail, proofreading skills, and the ability to identify missing, inconsistent, or expired documentation.
• Ability to analyze contractual concerns and recommend appropriate solutions.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and experience with contract, lease, document, or records management systems.
• Ability to manage competing priorities, meet deadlines, and handle commercially sensitive information with discretion.

Responsibilities

• Assist with the review, drafting, and negotiation of commercial agreements to ensure documented terms align with negotiated business terms and the parties' requirements.
• Administer contracts throughout their lifecycle, including execution, amendments, renewals, and closeout.
• Maintain contract records and documentation within the established Lease Management System.
• Track contractual notices, renewals, expirations, return conditions, insurance certificates, security deposits, maintenance reserves, reporting requirements, and other obligations.
• Coordinate signature packages, amendments, notices, consents, certificates, and correspondence with internal stakeholders and external counterparties.
• Review contract documentation for accuracy, completeness, consistency, and expiration dates.
• Monitor outstanding actions and communicate upcoming deadlines, open items, and potential risks to responsible stakeholders.
• Coordinate with commercial, legal, finance, maintenance, operations, lessors, lessees, and vendors as needed.
• Support finance and compliance reviews related to contractual obligations.
• Perform other duties as assigned by the supervisor.

Skills

Contract administration

Lease administration

Legal support

Records management

Confidentiality

Attention to detail

Communication skills

Microsoft Office

Document control systems

Time management

Analytical skills

Education

Business or Law degree

Paralegal certification

Tools

Microsoft Office

Contract management systems

Lease management software

Job description

Cargo Aircraft Management, Inc. is seeking a Contracts Specialist to support the review, drafting, negotiation, and administration of aircraft, engine, component, and related commercial agreements.

The role ensures accurate contract and lease records, tracks obligations, and coordinates documentation with internal and external stakeholders within a rigorous Lease Management System. The position focuses on renewal management, notices, and compliance reviews, requiring attention to detail and