CONTRACT SPECIALIST

Air Transport Services Group,Inc.; Wilmington (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Air Transport Services Group,Inc. is seeking a CAM Contracts Specialist to support review, drafting, negotiation, and administration of commercial agreements tied to aircraft, engines, components, and maintenance.

The role maintains accurate contract records, tracks obligations and deadlines, and coordinates documentation with internal and external stakeholders to ensure timely compliance and risk management. Strong attention to detail and clear written/verbal communication are essential.

Qualifications

• Two or more years of relevant experience in contract administration, lease administration, legal support, records management, or a related field.
• Working knowledge of contract and lease terminology, document control practices, and confidentiality requirements.
• Strong attention to detail, proofreading skills, and the ability to identify missing, inconsistent, or expired documentation.
• Ability to analyze contractual concerns and recommend appropriate solutions.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and experience with contract, lease, document, or records management systems.
• Ability to manage competing priorities, meet deadlines, and handle commercially sensitive information with discretion.

Responsibilities

• Assist with the review, drafting, and negotiation of commercial agreements to ensure documented terms align with negotiated business terms and the parties' requirements.
• Administer contracts throughout their lifecycle, including execution, amendments, renewals, and closeout.
• Maintain contract records and documentation within the established Lease Management System.
• Track contractual notices, renewals, expirations, return conditions, insurance certificates, security deposits, maintenance reserves, reporting requirements, and other obligations.
• Coordinate signature packages, amendments, notices, consents, certificates, and correspondence with internal stakeholders and external counterparties.
• Review contract documentation for accuracy, completeness, consistency, and expiration dates.
• Monitor outstanding actions and communicate upcoming deadlines, open items, and potential risks to responsible stakeholders.
• Coordinate with commercial, legal, finance, maintenance, operations, lessors, lessees, and vendors as needed.
• Support finance and compliance reviews related to contractual obligations.
• Perform other duties as assigned by the supervisor.

Skills

Contract administration

Lease administration

Attention to detail

Written communication

Verbal communication

MS Office

Records management

Deadline management

Education

Advanced degree in Business

Formal training in Law

Tools

Lease Management System

Job description

The CAM Contracts Specialist supports the review, drafting, negotiation, and administration of aircraft, engine, component, maintenance, and related commercial agreements. This role maintains accurate contract and lease records, tracks contractual obligations and deadlines, coordinates documentation with internal and external stakeholders, and supports finance and compliance reviews to ensure contractual requirements are completed accurately and on time.

Essential Duties and Responsibilities

• Assist with the review, drafting, and negotiation of commercial agreements to ensure documented terms align with negotiated business terms and the parties' requirements.
• Administer contracts throughout their lifecycle, including execution, amendments, renewals, and closeout.
• Maintain contract records and documentation within the established Lease Management System.
• Track contractual notices, renewals, expirations, return conditions, insurance certificates, security deposits, maintenance reserves, reporting requirements, and other obligations.
• Coordinate signature packages, amendments, notices, consents, certificates, and correspondence with internal stakeholders and external counterparties.
• Review contract documentation for accuracy, completeness, consistency, and expiration dates.
• Monitor outstanding actions and communicate upcoming deadlines, open items, and potential risks to responsible stakeholders.
• Coordinate with commercial, legal, finance, maintenance, operations, lessors, lessees, and vendors as needed.
• Support finance and compliance reviews related to contractual obligations.
• Perform other duties as assigned by the supervisor.

Minimum Qualifications

• Two or more years of relevant experience in contract administration, lease administration, legal support, records management, or a related field.
• Working knowledge of contract and lease terminology, document control practices, and confidentiality requirements.
• Strong attention to detail, proofreading skills, and the ability to identify missing, inconsistent, or expired documentation.
• Ability to analyze contractual concerns and recommend appropriate solutions.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and experience with contract, lease, document, or records management systems.
• Ability to manage competing priorities, meet deadlines, and handle commercially sensitive information with discretion.

Preferred Qualifications:

• Aviation industry experience.
• Advanced degree and/or formal training in Business or Law

Work Environment and Physical Requirements

• Work primarily in an office environment.
• Ability to work at a computer for extended periods and communicate by telephone, video conference, and in person.
• Ability to perform tasks requiring close and distance vision.
• Ability to lift up to 30 pounds.
• Flexibility to travel or work outside normal business hours as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.