Aviation Contract Administrator - Compliance & Execution

C; City of Albany (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

C&S Companies is seeking a Contract Administrator for our Aviation Practice in Albany, NY. This role manages contracts from creation through execution, renewal, and compliance, coordinating with legal, accounting, and project managers.

The ideal candidate has 5+ years in contract administration, an associate degree, and strong attention to detail; familiarity with master service agreements and subconsultant contracts is a plus. Excellent communication and organizational skills are required.

Qualifications

• 5+ years of experience in contract administration or related roles.
• Associate degree in Business Administration or related field; certificate in contract administration is a plus.
• Experience with master service agreements, term contracts, task orders, and subconsultant agreements preferred.
• Experience with airport, transportation, or public-sector contracts preferred.
• Experience supporting federally funded projects is a plus.

Responsibilities

• Lead contract preparation using templates and coordinate with legal and finance for approvals.
• Prepare and coordinate execution of prime and subconsultant contracts.
• Review contracts for completeness, provisions, and risks prior to legal review.
• Coordinate with legal for insurance certificates and contract reviews.
• Advise project managers on contractual requirements, insurance, and procedures.
• Maintain contract files and ensure documentation aligns with policy.
• Monitor contract milestones, renewals, and budget utilization.
• Prepare amendments, scope changes, and contract extensions.
• Generate periodic contract-status reports and upcoming actions.

Skills

Attention to detail

Independent worker

Time management

Contract analysis

Multiple priorities

Clear communication

MS Office

Relationship building

Discretion

Education

Associate's degree in Business Administration or related field

Contract administration certificate (plus)

Job description

C&S Companies is seeking a Contract Administrator for our Aviation Practice in Albany, NY. This role manages contracts from creation through execution, renewal, and compliance, coordinating with legal, accounting, and project managers.

The ideal candidate has 5+ years in contract administration, an associate degree, and strong attention to detail; familiarity with master service agreements and subconsultant contracts is a plus. Excellent communication and organizational skills are required.