Contract Administrator (Aviation Practice)

C; City of Albany (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

C&S Companies is seeking a Contract Administrator for our Aviation Practice in Albany, NY. This role manages contracts from creation through execution, renewal, and compliance, coordinating with legal, accounting, and project managers.

The ideal candidate has 5+ years in contract administration, an associate degree, and strong attention to detail; familiarity with master service agreements and subconsultant contracts is a plus. Excellent communication and organizational skills are required.

Qualifications

• 5+ years of experience in contract administration or related roles.
• Associate degree in Business Administration or related field; certificate in contract administration is a plus.
• Experience with master service agreements, term contracts, task orders, and subconsultant agreements preferred.
• Experience with airport, transportation, or public-sector contracts preferred.
• Experience supporting federally funded projects is a plus.

Responsibilities

• Lead contract preparation using templates and coordinate with legal and finance for approvals.
• Prepare and coordinate execution of prime and subconsultant contracts.
• Review contracts for completeness, provisions, and risks prior to legal review.
• Coordinate with legal for insurance certificates and contract reviews.
• Advise project managers on contractual requirements, insurance, and procedures.
• Maintain contract files and ensure documentation aligns with policy.
• Monitor contract milestones, renewals, and budget utilization.
• Prepare amendments, scope changes, and contract extensions.
• Generate periodic contract-status reports and upcoming actions.

Skills

Attention to detail

Independent worker

Time management

Contract analysis

Multiple priorities

Clear communication

MS Office

Relationship building

Discretion

Education

Associate's degree in Business Administration or related field

Contract administration certificate (plus)

Job description

Contract Administrator (Aviation Practice)

Albany, NY, US

Salary Range: $85,000.00 To $110,000.00 Annually

At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability.

We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard.

C&S is currently seeking a Contract Administrator for our national Aviation Practice. This position is located in our Albany, NY office and will consider other C&S office locations. Overall responsibilities include:

• Management of project-related contracts from creation through execution, monitoring, and renewal.
• Ensure that agreements are compliant, accurately executed, filed appropriately, and aligned with organizational objectives.
• Act as a central point of coordination, working with project/contract/client managers, legal, and accounting and finance to maintain contract integrity and performance.
• Includes the creation, monitoring, and renewal of applicable subconsultant contracts and insurance, as necessary.

Essential Functions:

• Lead contract preparation utilizing standardized templates where available and coordinate with legal and accounting and finance staff for approvals.
• Prepare and coordinate execution of prime and subconsultant contracts.
• Review contracts for completeness, required provisions, and potential risks prior to legal review and elevate issues as appropriate.
• Coordinate with legal staff to obtain appropriate contract reviews and required insurance certificates.
• Serve as a resource to project managers regarding contractual requirements, client obligations, insurance requirements, and contract administration procedures.
• Coordinate with project/contract managers throughout the contract lifecycle to ensure appropriate documentation is filed and maintain contract compliance.
• Maintain organized contract files and ensure project documentation is retained in accordance with company policies and contractual requirements.
• Monitor, proactively update, and maintain contract tracking logs and databases to monitor execution status, expirations, renewals, rate tables, overhead documentation, budget utilization, and key contract milestones.
• Prepare, coordinate, and track contract amendments, supplemental agreements, scope changes, and contract extensions.
• Prepare periodic reports regarding contract status and upcoming actions.
• Assist in the preparation of work/task orders for term contracts.
• Track term contract status regarding start/end dates, overall budget capacity, subconsultant usage, renewal, extension actions required, etc.

Needed Skills:

• Strong attention to detail and accuracy.
• Ability to work independently while exercising sound judgment and seeking guidance when appropriate.
• Detail-oriented with strong time management and organizational skills and the ability to adapt effectively to changing priorities.
• Ability to analyze contractual requirements and identify discrepancies or areas requiring clarification.
• Ability to manage multiple priorities and deadlines across a high volume of active contracts.
• Ability to communicate clearly and concisely, both orally and in writing.
• Advanced knowledge of Microsoft Office Suite.
• Ability to create and maintain productive relationships with employees, clients, and subconsultants.
• Ability to handle confidential and sensitive information with professionalism and discretion.

Education/Experience Minimum:

• 5+ years of experience in contract administration, project coordination, project controls, or related business operations roles.
• Associate's degree in Business Administration or related field preferred; certificate in contract administration is a plus.
• Experience supporting architecture, engineering, environmental, construction, or professional services contracts preferred.
• Familiarity with master service agreements, term contracts, task orders, and subconsultant agreements preferred.
• Familiarity with airport, transportation, or public-sector contracts preferred.
• Experience supporting federally funded projects is a plus.

Estimated Compensation Range and Benefits

$85,000- $110,000/year*

*Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills

WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.