Aviation Administrator

ABM Industries; Phoenix (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

ABM Industries is seeking a bilingual Aviation Administrative Assistant in Phoenix, AZ to provide comprehensive administrative support to the Aviation team. This role entails coordinating documentation and supporting operations teams with logistical and clerical tasks.

The candidate should have an associate degree or equivalent, 3+ years in aviation administration, and be fluent in Spanish and English. Proficiency in Microsoft Office and the ability to obtain SIDA clearance are required.

Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.
• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
• Bilingual in Spanish and English.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with workforce management or work order systems is a plus.
• Ability to obtain and maintain an airport-issued security badge (SIDA clearance).
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.
• Coordinate meetings, prepare agendas, and document minutes.
• Manage and organize operational documentation, including compliance records, work orders, and shift reports.
• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
• Maintain office supplies, equipment, and general workspace organization.
• Support scheduling, travel arrangements, and expense reporting.
• Ensure compliance with company policies, airport authority regulations, and TSA requirements.
• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Skills

Bilingual Spanish-English

Organizational skills

Communication skills

Microsoft Office

Education

Associate's degree or equivalent experience in Business Administration

Tools

Microsoft Office Suite

Job description

Overview

ABM Industries is seeking a detail-oriented and proactive bilingual Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

• Provide administrative support to Aviation leadership and operations teams.

• Coordinate meetings, prepare agendas, and document minutes.

• Manage and organize operational documentation, including compliance records, work orders, and shift reports.

• Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.

• Maintain office supplies, equipment, and general workspace organization.

• Support scheduling, travel arrangements, and expense reporting.

• Ensure compliance with company policies, airport authority regulations, and TSA requirements.

• Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.

Qualifications

• Associate's degree or equivalent experience in Business Administration or related field.

• 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.

• Bilingual in Spanish and English

• Strong organizational and communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience with workforce management or work order systems is a plus.

• Ability to obtain and maintain an airport-issued security badge (SIDA clearance).

• Ability to handle confidential information with discretion.

REQNUMBER: 163025

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.