Auxiliary Programs Manager (Part Time)

Brooklyn Friends School; New York (NY); On-site; USD 34,000 - 48,000; Part time

Job summary

Brooklyn Friends School in Downtown Brooklyn seeks an Auxiliary Programs Manager for a 12-month, part-time role (1:00–6:00 PM, Monday to Friday). The position reports to the Associate Director of Auxiliary Programs and is benefits-eligible.

The role oversees BFX after-school, Camp Brooklyn, BFS Music School, facility rentals, and new programming; you will supervise staff, hire, evaluate performance, manage registration, billing, and vendor agreements, and help plan mission-aligned programming.

Qualifications

• Ideal for a collaborative and detail-oriented leader who is passionate about providing high-quality enrichment opportunities aligned with our school’s mission and vision.

Responsibilities

• Supervise Auxiliary Programs staff with independent judgment over daily duties and schedules.
• Lead hiring for Auxiliary Programs staff, screen and interview candidates, and oversee onboarding and training.
• Evaluate staff performance and address issues, including corrective actions.
• Approve timesheets, overtime, and time-off requests for all staff.
• Manage the Auxiliary Programs budget and vendor agreements in consultation with leadership.
• Oversee registration, billing, customer service, refunds, credits, and policy exceptions.
• Manage facility rentals from start to finish, including contracts and insurance compliance.
• Direct logistics: attendance, dismissal, space scheduling, and vendor partnerships.
• Develop and implement policies; plan mission-aligned after-school, evenings, weekends, summer, and school breaks.

Job description

The Auxiliary Programs Manager is a 12-month, part-time position which will report to the Associate Director of Auxiliary Programs. This position is from 1:00 to 6:00 PM Monday through Friday, year-round, and is benefits-eligible.

Support for the Office of Auxiliary Programs will include our BFX after-school programs, our Camp Brooklyn summer programs, our BFS Music School, facility rentals, and additional new programming. This role is ideal for a collaborative and detail-oriented leader who is passionate about providing high-quality, enrichment opportunities aligned with our school’s mission and vision for students in Downtown Brooklyn.

Primary responsibilities include:

• Supervise Auxiliary Programs Colleagues using independent judgement to assign daily duties, set and adjust work schedules, and direct staff during program hours.
• Lead hiring for Auxiliary Programs Colleagues. Evaluate candidate submissions, screen and interview candidates, effectively recommend hiring, and oversee the onboarding and training of new Colleagues.
• Evaluate staff performance. Partner with the Associate Director to conduct evaluations, address performance and conduct issues, and issue or effectively recommend corrective action, including discipline and termination.
• Approve timesheets, overtime, substitute coverage, and evaluate time-off requests for all Auxiliary Program Colleagues.
• Manage the Auxiliary Programs budget. Set or effectively recommend program pricing, approve expenditures within delegated limits, update program financial models, and negotiate vendor agreements on the school's behalf in consultation with the Associate Director, in-house General Counsel, and the Chief Financial Officer.
• Oversee registration, billing, and customer service for all Auxiliary Programs. Resolve escalated family concerns and approve refunds, credits, and exceptions to program policies.
• Manage facility rentals from start to finish. Negotiate terms, prepare rental agreements, ensure compliance with documentation and insurance requirements, and approve or decline rental requests.
• Direct Auxiliary Programs logistics, including attendance and dismissal management, space scheduling, vendor partnerships, and arranging transportation when needed.
• Develop and implement program policies and procedures, and partner with the Associate Director to plan mission-aligned programming for after-school, evenings, weekends, summer, and school breaks.