Auxiliary Program & Facility Rental Assistant

New Canaan Country School; New Canaan (CT); On-site; USD 40,000 - 52,000; Full time

Job summary

New Canaan Country School is seeking an Auxiliary Program & Facility Rental Assistant to support daily operations of after-school programs and rentals. This full-time role requires flexible availability between 8:00 AM and 9:00 PM, with some weekend work as needed, and involves coordinating logistics, supervising students, and assisting with event setup.

You will manage attendance, use SchoolPass for dismissal updates, coordinate facility calendars, and ensure smooth execution of rental events

Qualifications

• Experience supervising and caring for children.
• Engage with students aged 4 to 15 years old (Preschool – Middle School).
• First Aid & CPR certification (training provided by school).
• Proficiency with technology and administrative tools.

Responsibilities

• Provide care and supervision for students in grades PreK-9 during after-school programs.
• Ensure student safety by following all school policies and procedures.
• Communicate with parents regarding dismissal updates and manage dismissal plans using SchoolPass.
• Create and maintain rosters and attendance lists for auxiliary programming.
• Assist in coordinating facility rentals, ensuring seamless event execution.
• Manage facility rental calendars, bookings, and scheduling.
• Supervise rental groups using the school facilities, including setup, signage, breakdown, and on-site communication with rental leads.
• Run reports and track program attendance.
• Attend scheduled staff meetings and complete required in-house training sessions.

Skills

Child supervision experience

Student engagement

Administrative tools proficiency

Education

First Aid & CPR certification

Job description

Auxiliary Program & Facility Rental Assistant

TheAuxiliary Program & Facility Rental Assistantis afull-time, non-exempt positionresponsible for supporting the daily operations of Auxiliary Programs, including coordinating logistics for facility rentals. This role requiresflexible availability between 8:00 AM and 9:00 PM, with seasonal schedule adjustments.Occasional weekend work may be required.

Key Responsibilities

Student Supervision & Program Support

• Provide care and supervision for students ingrades PreK-9during after-school programs.
• Ensure student safety by following all school policies and procedures.
• Communicate with parents regarding dismissal updates and manage dismissal plans usingSchoolPass.
• Create and maintain rosters and attendance lists for auxiliary programming.

Facility Rentals & Event Coordination

• Assist in coordinating facility rentals, ensuring seamless event execution.
• Manage facility rentalcalendars, bookings, and scheduling.
• Supervise rental groups using the school facilities, includingsetup, signage, breakdown, and on-site communicationwith rental leads.
• Run reports and track program attendance.
• Attend scheduled staff meetings and complete required in-house training sessions.

Requirements

• Experience supervising and caring for children.
• Ability to engage with students aged4 to 15 years old (Preschool – Middle School).
• Must obtainFirst Aid & CPR certification(training provided by the school).
• Proficiency with relevanttechnology and administrative tools.