Autonomous Fleet Planning Lead

Top Echelon Software, LLC; Pittsburgh (Allegheny County); On-site; USD 95,000 - 140,000; Full time

Job summary

Top Echelon Software, LLC is seeking a Senior Fleet Planner to own the operational coordination and planning of a growing autonomous vehicle fleet. This role sits at the intersection of fleet operations, logistics, technology, crew planning, and commercial execution.

You will ensure the right vehicle is in the right place with the right crew at the right time, lead fleet lifecycle tracking, capacity planning, resource allocation, and cross-functional coordination, and drive tooling improvements

Qualifications

• 5+ years of experience in fleet planning, asset management, logistics coordination, or related operational function.
• Experience supporting Class 8 commercial vehicles or autonomous fleets.
• Strong understanding of vehicle lifecycle management, including deployment, maintenance, downtime, and readiness.
• Experience owning recurring resource and capacity planning cycles.
• Ability to build allocation plans and forward-looking capacity forecasts against demand.
• Experience balancing vehicle availability and crew staffing while identifying backfill needs.
• Strong technical aptitude with fleet management, telematics, ELD, or similar operational systems.
• Strong data fluency and ability to combine information across systems.
• Experience running cross-functional planning meetings and driving decisions with owners and deadlines.
• Experience partnering with Engineering and Product to improve workflows and automate processes.
• Strong organizational skills and meticulous record-keeping.
• Strong communication across technical and operational teams.
• Ability to travel occasionally to other sites.

Responsibilities

• Track vehicles through full lifecycle: receiving, build-out, integration, testing, deployment, maintenance, downtime, readiness.
• Maintain visibility into vehicle location, status, and availability.
• Own day-of fleet execution across vehicles, crews, dispatch, and commercial ops.
• Coordinate intra-site and inter-site handoffs.
• Serve as escalation point for fleet or operational issues.
• Track crew staffing against capacity; identify coverage gaps.
• Maintain weekly resource allocation plans and forecasts.
• Balance vehicle and crew availability with maintenance and demand.
• Run recurring fleet planning meetings across teams.
• Document decisions with owners and dates; track actions.
• Develop executive-ready fleet analyses on capacity and tradeoffs.
• Own and improve fleet management tools and workflows.
• Partner with Engineering/Product to reduce manual processes.
• Connect fleet data across scheduling, HR, telematics, and ops systems.
• Document and improve coordination processes as operations scale.

Skills

Fleet planning

Logistics coordination

Data fluency

Cross-functional collaboration

Project management

Scheduling

Vehicle lifecycle management

Tools

Fleet management systems

Telematics platforms

ELD systems

Data analytics tools

Job description

Top Echelon Software, LLC is seeking a Senior Fleet Planner to own the operational coordination and planning of a growing autonomous vehicle fleet. This role sits at the intersection of fleet operations, logistics, technology, crew planning, and commercial execution.

You will ensure the right vehicle is in the right place with the right crew at the right time, lead fleet lifecycle tracking, capacity planning, resource allocation, and cross-functional coordination, and drive tooling improvements